TechWiki - User contributions [en]

Letters and policies archive

2011-04-26T20:18:56Z

Lindsayre:

This site contains a repository of official letters from Church headquarters that are relevant to clerk and technology issues. Some of the most helpful documents are official policy statements. For a more complete list, see the [[Official Communications Library]].

{| border="1" cellspacing="0" cellpadding="2"
|- align="center"
! Title !! Date !! Type
|-
| [[media:Priesthood_Restoration_Site_11780_000_letter.pdf‎ | Priesthood Restoration Site Donations ]] || 15 Apr 2011 || Instructive
|-
| [[media:November_2010_Worldwide_Leadership_Training_Meeting_and_Handbooks_1_and_2_Available_on_LDS.org_11733_000_notice.pdf‎ |November 2010 Worldwide Leadership Training Meeting and Handbooks 1 and 2 Available on LDS.org ]] || 03 Dec 2010 || Instructive
|-
| [[media:Seminary_and_Institute_Enrollment_and_Attendance_Report_in_MLS_11721_000_notice.pdf‎ |Seminary and Institute Enrollment and Attendance Report in MLS]] || 22 Oct 2010 || Instructive
|-
| [[media:Secured_Website_on_LDS.org_for_Church_Leaders_11710_000_notice.pdf|Secured Website on LDS.org for Church Leaders - U.S. and Canada ]] || 01 Oct 2010 || Instructive
|-
| 2011 [[Satellite program schedule]] - [[media:2011_Satellite_Program_Schedule_-_US_&_Canada.pdf|US/Canada]] - [[media:2011_Satellite_Program_Schedule_-_Mexico,_Central_&_South_America.pdf|Latin America]] - [[media:2011_Satellite_Program_Schedule_-_Europe_&_South_Africa.pdf|Europe/Africa]] - [[media:2011_Satellite_Program_Schedule_-_Asia_&_the_Pacific.pdf|Asia/Pacific]] || 26 Aug 2010 || Instructive
|-
| [[media:09997_000_notice.pdf|Accountability for Young Single Adults]] (revised [[quarterly report]])|| 15 Nov 2009 || Instructive
|-
| [[media:Policy and Guidelines for Computers Used by Clerks for Church Record Keeping.pdf|Policies and Guidelines for Computers Used by Clerks for Church Record Keeping]] || 18 Aug 2009 || Policy
|-
| [[media:09922_000_notice.pdf|Meetinghouse Local Unit Copier Program - U.S. and Canada ]]|| 13 Apr 2009 || Instructive
|-
| [[media:PBOWebcastLetterForUSCanada.pdf|PBO Webcasting Letter for U.S. and Canada ]]|| 09 Feb 2009 || Instructive
|-
| [[media:PBOWebcastLetterOutsideUSCanada.pdf|PBO Webcasting Letter outside U.S. and Canada ]]|| 09 Feb 2009 || Instructive
|-
| [[media:FHCComputerPolicy.pdf|Policy and Guidelines for Computers in Family History Centers]] || 01 Nov 2008 || Policy
|-
| [[media:08006_000_notice.pdf|Church Unit Financial Statements - U.S., Canada, and Puerto Rico]] || 12 Jun 2008 || Instructive
|-
| [[media:06978_000_letter.pdf|Travel Costs]] || 16 May 2008 || Instructive
|-
| [[media:06908_000_notice.pdf|Broadband Internet Services in Meetinghouses - Utah areas only]] || 26 Mar 2008 || Policy
|-
| [[media:06809_000_notice.pdf|Connecting Stake and Ward Clerk Computers to Church Communications Network (CCN) Internet Connections]] || 11 Feb 2008 || Policy
|-
| [[media:03930_000_notice.pdf|Toll-free Support Number for Unit Copiers, Printers, Multi-function Devices]] || 09 Oct 2006 || Instructive
|-
| [[media:01582_000_notice.pdf|Unauthorized Use of Copyrighted Materials]] || 22 Feb 2006 || Policy
|-
| [[media:00779_000_Aug05_notice.pdf|Online Missionary Recommendation System]] || 22 Aug 2005 || Instructive
|-
| [[media:00691_000_Jul05_letter.pdf|Training Lessons for Church Record Keeping]] || 20 Jul 2005 || Instructive
|-
| [[media:00253_000_Mar05_notice.pdf|Meetinghouse Local Unit Copier Program Changes]] || 18 Mar 2005 || Policy
|-
| [[media:24739_000_Dec04_letter.pdf|Authorized Church Web Sites]] || 13 Dec 2004 || Policy
|-
| [[media:21812_000_notice.pdf|Discontinuation of Local Church Unit Web Sites]] || 15 Mar 2001 || Policy
|-
| [[media:Strengthening_Stake_and_Ward_Clerks_98715_000.pdf|Strengthening Stake and Ward Clerks]] || 27 Jun 1998 || Policy
|}

[[Category:Unit Administration]]

File:Priesthood Restoration Site 11780 000 letter.pdf

2011-04-26T20:15:50Z

Lindsayre:

Talk:Administrative office

2011-04-21T19:30:20Z

Lindsayre: moved Talk:Administration office to Talk:Administrative office: This is the new style used in the 2010 Handbooks, per Church Editing dept.

On 21 Sep 2007 a Tip of the Week about assisting wards with issues was created. Local Unit Support requested content from this tip to be added to the Clerk Wiki. The tip focused on Local Unit Support and applied to US and Canada units so it was added under that part of the page. [[User:Petersenga|Petersenga]] 15:06, 30 April 2009 (UTC)

:The principle of clerks first contacting their stake clerk is relevant worldwide, so I have moved that part of the article to the lead. The other changes were to take out unnecessary headings and convert them to bullet points. --[[User:Cottrells|Steve]] 18:40, 1 May 2009 (UTC)

: Why does the content added from the 21 Sep 2007 Tip of the Week use a different e-mail address for Local Unit Support? In the section "Anywhere in the world" we see the msrmail@ldsmail.net address, but in the Local Unit Support section, we see the mlssupport@ldschurch.org address. I don't see why they should be different, and since the topic is any "clerk-related issue," the "mlssupport" address seems like its scope is too narrow. Is there any reason not to change the Local Unit Support e-mail address to be msrmail@ldsmail.net? -- [[User:Aebrown|Aebrown]] 18:46, 1 May 2009 (UTC)

:: Speaking as an employee of the team, the msrmail@ldsmail.net address is the real only line of contact to reach the team. The other address is for outgoing messages that we will send to stake and personal email accounts. Hope this clarifies things a little bit. I have edited the page to reflect the change. Thanks for the input brethren :). --[[User:Calebpusey|Caleb]] 19:53, 1 May 2009 (UTC)
:::I agree with Caleb. In addition, I will check more carefully before I include information from the Clerk and Technology Specialist Site. Apparently, information there is not as accurate as it should be. I will also go to that site and change the e-mail address. [[User:Petersenga|Petersenga]] 20:01, 1 May 2009 (UTC)

Administration office

2011-04-21T19:30:19Z

Lindsayre: moved Administration office to Administrative office: This is the new style used in the 2010 Handbooks, per Church Editing dept.

#REDIRECT [[Administrative office]]

Administrative office

2011-04-21T19:30:19Z

Lindsayre: moved Administration office to Administrative office: This is the new style used in the 2010 Handbooks, per Church Editing dept.

For certain procedures it is necessary to contact your '''administration office'''.

*For units in the United States and Canada, the administration office is Local Unit Support<ref>Featured article on LDSTech: [http://tech.lds.org/forum/showthread.php?t=3445 Local Unit Support].</ref> at Church headquarters (CHQ) in Salt Lake City.
*Outside the United States and Canada, the administration office is the local Membership and Statistical Records Department (MSR) office that serves your unit.

Normally [[ward clerk]]s will first consult with their [[stake clerk]] on any questions they cannot resolve themselves. This will provide stake clerks with the experience necessary to assist other wards in their stake with similar questions. It will also relieve the administration office from many of the requests that can be handled locally and allow them to focus on the few issues that only they can resolve.

== Contacting your administration office ==
Depending on the circumstance, clerks may contact the administration office via [[MLS]], by e-mail or by phone.

=== Anywhere in the world ===
* Send an [[MLS]] message.
* Send e-mail to [mailto:msrmail@ldsmail.net msrmail@ldsmail.net]

=== In the United States and Canada ===

==== Local Unit Support ====
When ward clerks and stake clerks cannot resolve a clerk-related issue locally, they should contact Local Unit Support through one of the following methods:

* Electronically
** [[MLS]] Message
** E-mail to [mailto:msrmail@ldsmail.net msrmail@ldsmail.net]

*Live Support (Hours are Monday, Thursday, Friday 7:30 a.m. to 5:00 p.m. and Tuesday, Wednesday 7:30 a.m. to 8:00 p.m. (Mountain Time))
** Salt Lake area: 801-240-3500
** Long Distance: 1-800-453-3860, extension 23500

For any other issues, call the general Church operator:
* Salt Lake area: 801-240-1000
* Long Distance: 1-800-453-3860

=== Outside the United States and Canada ===
Call the administration office that services your stake.

== References ==
<references />

[[Category:Unit Administration]]

Glossary

2011-03-25T14:43:09Z

Lindsayre:

For additional terms unique to the Church, its culture, and its people, including those not associated with the clerk function, see [http://www.mormonterms.com Mormon Terms].

{{A2ZTOC}}

== A ==
;Active : Participating on a regular basis, such as attending meetings, observing the principles of the gospel, and accepting Church callings; Under current Church policy, those who attend meetings at least once a month.

; AD - Active Directory
: Active Directory is an implementation of LDAP directory services by Microsoft for use in Windows environments. AD (also known as EAD) stores information and settings relating to an organization in a central, organized, accessible database.

; AF - Ancestral File
: A database containing family history information contributed by members of the Church and others from 1979 to 1999. The file contains millions of names linked in family groups and pedigrees. Ancestral File data may be accessed on FamilySearch.org.

;Agent Bishop : The Bishop responsible for a meetinghouse when that building has multiple wards.

; AJAX - Asynchronous JavaScript and XML
: AJAX is a Web development technique for creating interactive Web applications. It exchanges small amounts of data with the server behind the scenes, so that the entire Web page does not have to be reloaded each time the user makes a change.

; API - Application Programming Interface
: An application programming interface (API) is a source code interface that a computer library provides to support requests to be made of it by a computer program.
: [http://en.wikipedia.org/wiki/Application_programming_interface Wikipedia Definition]

;Area : A geographical administrative region of many stakes and missions, usually including hundreds of thousands of members. Areas often cover many nations and are presided over by either a General Authority or an Area Authority Seventy.

;Area Presidency : A Presidency of general or regional leaders who preside over an area of the Church.

;Area President : A general or regional leader, a General Authority or Area Authority Seventy, who presides over an area of the Church.

; ASA
: Church-managed Cisco ASA 5505 firewall used for meetinghouse Internet connections.

; ASCII
: American Standard Code for Information Interchange. A standard definition employing characters that can be read without conversion.

; ASE - Application Service Engineer

; ASP - Active Server Pages
: ASP is Microsoft's server-side script engine for dynamically-generated Web pages. Programming ASP Web sites is made easier by various built-in objects.
: [http://en.wikipedia.org/wiki/Active_Server_Pages Wikipedia Definition]

;Auxiliary Organizations : Organizations in a ward that do not include the priesthood quorums. These organizations include the Relief Society, Primary, Young Women, Young Men, and Sunday School.

== B ==
; B2B - Business-to-Business
: Business-to-business (or B2B for short) is a marketing strategy that involves the transaction of goods or services between businesses (as opposed to relations between businesses and other groups, such as consumers or public administration).
: [http://en.wikipedia.org/wiki/B2B Wikipedia Definition]

; B2C - Business-to-Consumer
: B2C (also business-to-customer) describes activities of commercial organization serving the end consumer with products and services.
: [http://en.wikipedia.org/wiki/B2C Wikipedia Definition]

; B2E - Business-to-Employee
: B2E uses an intrabusiness network that allows companies to provide products and services to their employees. Typically, companies use B2E networks to automate employee-related corporate business.
: [http://en.wikipedia.org/wiki/B2E Wikipedia Definition]

;Baptism : The initiatory saving ordinance performed on those who have joined the Church or who have reached the age of eight, characterized by immersing the person completely in water. Baptisms therefore need to be recorded on Membership records.

; BEZ - Back End Zone
: All servers in the Provo Data Center have a "Front Door" and a "Back Door" interface. The "Back Door" interface is BEZ. BEZ is a flat network with all servers in the same IP subnet. Access to BEZ gives you access to all zones.

; BI - Business Intelligence
: BI is a broad category of applications and technologies for gathering, providing access to, and anlyzing data for the purpose of helping enterprise users make better business decisions.
: [http://en.wikipedia.org/wiki/Business_Intelligence Wikipedia Definition]

;Bishop : A priesthood leader responsible for the spiritual and temporal welfare of a ward. Bishops preside over most ward functions and activities, interview members of their wards for worthiness, call members of their ward to callings within the ward and oversee efforts to provide for ward members unable to provide for themselves.

;Block Schedule : A schedule of Sunday meetings that takes place in a three-hour period. The block schedule contains the sacrament meeting and Melchizedek Priesthood, Aaronic Priesthood, Relief Society, Young Women, Primary, and Sunday school meetings. See ''Handbook 2: Administering the Church'', section [http://lds.org/handbook/handbook-2-administering-the-church/meetings-in-the-church 18] for timing and sequence of meetings.

; Blog - Web Log
: A blog is a Web site where entries are made in journal style and displayed in reverse chronological order.
: [http://en.wikipedia.org/wiki/Blog Wikipedia Definition]

; BO - BusinessObjects
: Enterprise software that is used for business intelligence.

; Born in the Covenant (BIC) : A child who is born in the covenant does not have to be sealed to the parents. A child whose parents were sealed to one another in the temple before the child was born is BIC. A child born after the mother's sealing to her husband is canceled is not BIC. A child born after one of the parents is excommunicated is not BIC.

;Branch : The smallest organized unit of the Church. A congregation not large enough to be made into a ward, or not in an area with enough members to make a stake.

;Branch Clerk : A priesthood leader responsible for the administrative functions of a branch; generally managing the membership and financial records of a branch.

;Branch President : The priesthood holder called and set apart to lead a branch.

;Bulletin : (a k a Ward Bulletin or Sacrament Meeting Program) The printed listing of planned prayers, talks and other sacrament meeting elements passed out at the beginning of each Sacrament Meeting in most LDS congregations.

== C ==
;CAB : Church Administration Building

;Calling : An office or assignment in the Church; An invitation to accept an office or assignment in the Church.

; CCN - Church Communications Network
: The Church's global network.

;[[CDOL]] : Church Directory of Organizations and Leaders

; CES - Church Educational System : The '''Church Educational System (CES)''' serves as the umbrella for all education programs of the Church, including Church-owned universities and colleges, institutes of religion, and seminary programs worldwide.

;CFAR : A back office system used by administration offices for financial record-keeping in North America.

;CHI : ''Obsolete''. See Handbook.

;CHQ : Church Headquarters

;Church Handbook of Instructions : ''Obsolete''. See Handbook.

;Clerk : A priesthood holder responsible for tracking financial and membership information and maintaining the associated records.

;Clerk's Office : The room in an LDS meetinghouse or stake center that is used by the Clerks. The room where a unit's financial and membership transactions are made and the associated records are kept.

;COB : Church Office Building

;Confirmation : An ordinance performed after baptism whereby a person becomes a member of The Church of Jesus Christ of Latter-day Saints. This ordinance is performed under the direction of the bishop. One or more Melchizedek Priesthood holders place their hands on the person’s head and confirm them as a member of The Church of Jesus Christ of Latter-day Saints and use the wording “Receive the Holy Ghost.” May also pronounce a blessing as inspired by the Holy Ghost. Confirmation for eight-year-old [[members of record]] is performed at the baptism. Confirmation for converts is performed at a sacrament meeting on a Sunday following the baptism.

;Convert
: An individual nine years of age or older who is baptized and confirmed a member of the Church, or an eight-year-old whose parents are not members or are being baptized at the same time. Individuals under the age of eighteen must have the permission of both parents before being baptized.

; COTS - Commercial Off-the-Shelf
: COTS is a term for software or hardware products that are ready-made and available for sale, lease, or license to the general public. They are often used as alternatives to in-house development projects.
: [http://en.wikipedia.org/wiki/Commercial_off-the-shelf Wikipedia Definition]

;Court : ''Obsolete''. See Disciplinary Council

; CRM - Customer Relationship Management
: CRM is a broad term that covers concepts used by companies to manage their relationships with customers, including the catpure, storage, and analysis of customer information.
: [http://en.wikipedia.org/wiki/Customer_relationship_management Wikipedia Definition]

;CUBS - Church Unit Banking System
: Introduced in 2010, a worldwide back office system used by administration offices for financial record-keeping. Over time, all regions will transition from CFAR or LURBS to CUBS.

;CUFS : [[Church Unit Financial Statement]] (Bank Statement)

== D ==
;Disciplinary Council : A council of local leaders and other priesthood holders held to review the inappropriate behavior of a Church member and to decide on appropriate consequences. Councils may also be reconvened after a period of time to see if a member has repented sufficiently to be restored to full fellowship. See chapter 6 of ''Handbook 1: Stake Presidents and Bishops'' for details.

;District : A district is a smaller version of a stake, organized as the parent unit of branches instead of wards. A district may be organized when there are enough branches in an area to allow easy communication and convenient travel to district meetings. A district president presides over the district and reports to the mission presidency.

;District Clerk : Person responsible for all clerical activities in a district.

;District President : The district president presides over the district and is assisted by two counselors. The district president reports to and receives direction from the mission president.

; DIZ - Development Integration Zone

== E ==
; EAD - Enterprise Active Directory
: Active Directory is an implementation of LDAP directory services by Microsoft for use in Windows environments (also known as AD) stores information and settings relating to an organization in a central, organized, accessible database.
: [http://en.wikipedia.org/wiki/Active_Directory Wikipedia Definition]

; EFD - Exploration Findings Document
: This document is used to identify possible solutions for a specific project.

;Elders Quorum : A quorum in the Church is a combination of a class, a fraternity of brethren, and a service organization. An elders quorum is a group of brethren in a ward consisting of up to 96 elders. After this number is reached, the quorum may be divided under direction of the stake president.

;Elders Quorum President : The elders quorum in a ward is presided over by an elders quorum president and two counselors.

;Endowment : Instruction received in the temple pertaining to the purposes and plans of the Lord in creating and peopling the earth and in exalting his children in the life to come.

;Equalised Contribution : Refers to the support from the General Missionary Fund that results in each missionary serving from a specific country contributing the same amount irrespective of where in the world they serve.

;ERC : Employment Resource Center

; ERS - [http://providentliving.org/content/list/0,11664,1962-1,00.html Employment Resource Services]

; EUP - End-User Productivity

== F ==
;Family History Center : A Family History Center is a branch facility of the Family History Library in Salt Lake City. It contains staff to help patrons identify their ancestors through the use of computer programs and microfilms and microfiche that may be ordered from the Family History Library.

;Fast Offering : Fast offerings are funds freely given monthly by members of the Church to help the needy. As a general guideline members fast for two meals and contribute the cash equivalent of the cost of the two meals to the Church. The use of fast offerings is at the discretion of the bishop under the direction of the stake president.

; FCH - Family and Church History Department

;FHC : Family History Center

; FHL - [http://www.familysearch.org/Eng/Library/FHL/frameset_library.asp Family History Library]

;[[Financial Clerk]] : Person responsible for financial matters in the unit.

;FIS : Old DOS-based local unit financial software that is no longer used.

;FM Group : Facilities Management Group

; FWIW - For What It's Worth

== G ==
;General Handbook of Instructions : ''Obsolete''. See Handbook.

;[[Geo code]] : A code used to group members into geographic areas, usually to analyze how a unit might be divided.

;GHI : General Handbook of Instructions. ''Obsolete''. See Handbook.

; GIDS - Global Identity Services
: Project to create LDS Sign-in.

; GIS - Geographic Information System
: A geographic information system (GIS) is a system for capturing, storing, analyzing, and managing data and associated attributes which are spatially referenced to the earth.
: [http://en.wikipedia.org/wiki/Gis Wikipedia Definition]

; GSD - Global Service Desk
: The GSD helps you resolve your computer-related questions and problems.

== H ==
;Handbook : The policy manual for administering the Church, consisting of two volumes: ''Handbook 1: Bishops and Stake Presidents'' and ''[http://lds.org/handbook/handbook-2-administering-the-church Handbook 2: Administering the Church]''.

;High Priests Group : The stake president presides over the stake quorum of high priests, made up of all the high priests in the stake. The quorum is divided at the ward level into individual high priests groups.

;High Priests Group Leader : The high priest group in a ward is presided over by a high priest group leader and two assistants. Under the bishopric’s direction, the high priests group leader coordinates temple and family history work in the ward.

;[[Annual History|Historical Specialist]] : Clerk responsible for preparing the [[Annual_History|annual historical reports]].

;Home Teacher : Home teachers are priesthood brethren who are assigned families at the ward level to visit monthly, to help and to strengthen. They are assigned by priesthood leaders.

;Home Teaching : Home teaching is the responsibility of all Melchizedek Priesthood holders and of those who are teachers and priests in the Aaronic Priesthood. As part of their responsibility to watch over the members of the Church, home teachers visit their assigned families at least once each month to teach and strengthen them.

== I ==
; ICS - Information and Communications Systems Department

; IGI - International Genealogical Index
: A list of names of deceased persons for whom temple ordinances have been performed. The most current version is available on the [http://www.familysearch.org/ FamilySearch] Web site.

;Inactive : A term not officially used in the Church any more. See '''Less Active'''.

;Inactivity

;[[Individual Ordinance Summary]] : A form that contains most of the information on a [[Membership Records|Membership Record]] that can appropriately be given to a member.

;Investigator

;[[Individual Ordinance Summary|IOS]] : Individual Ordinance Summary

; IP - Internet Protocol
: An Internet protocol is a unique address that devices use to identify and communicate with each other on a computer network utilizing the Internet protocol standard (IP).
: [http://en.wikipedia.org/wiki/IP_address Wikipedia Definition]

== J ==
; JSMB - [http://www.lds.org/placestovisit/location/0,10634,1872-1-1-1,00.html Joseph Smith Memorial Building]

== K ==
; KB - KnowledgeBase
: A database of articles that help employees resolve issues.

== L ==
;Less Active : Participating in Church on an irregular basis, which may vary from coming to a few things a year to never coming at all. Members who attend meetings less than once a month are considered less active.

;[[Priesthood Line of Authority|Line of Authority]] : The chain of ordinations for a priesthood holder showing who ordained him to his current office, who ordained the ordainer, and so on back to Jesus Christ.

;LUAAT : Local Unit Area Auditor Trainer

;[[Budget Allowance|LUBA]] : Local Unit Budget Allowance

;LURBS : Local Unit Receipting, Reporting, and Banking System - A back office system used by administration offices for financial record-keeping outside of North America. It provides various reports for local units, including a [[Ward/Branch Monthly Financial Report|monthly financial report]].

;[[LUWS]] - [http://www.lds.org/units/ Local Unit Web Site]
: Official Church Web sites that are accessible by members, at the branch, ward, and stake level that contains information about those units. Local unit Web sites contain information about specific units.

== M ==
;Member : A member of the Church of Jesus Christ of Latter-day Saints is a person eight years old or older who has been baptized and confirmed a member of the Church.

;Membership : The state of being a member of the Church of Jesus Christ of Latter-day Saints, as evidenced by records kept at Church headquarters and in the local unit's MLS. Records are also created for children of members of the Church who are under eight years old; however, these children are not considered members until eight years old, when they are baptized and confirmed.

;[[Membership Clerk]] : Person responsible for maintaining membership records on the members of a unit.

;[[Membership Records|Membership Record]]

;MIS : Old DOS-based local unit membership software

;[[MLS]] - Member and Leader Services (membership and financial software)
: MLS software is for use by unit leaders, clerks, auxiliary and quorum leaders, and secretaries at both the ward and stake levels. MLS is designed to make Church record-keeping easier and more efficient.

;MRN : Membership Record Number

;[[Administration office|MSR]] : Membership and Statistical Records Department - the Church department that is commonly known to clerks as the [[administration office]].

== N ==
;[[NQI]] : Non-quality item - a financial transaction that is not complete after 2 months.

; NOB - North Office Building
: The building that is directly north of the Church Office Building and was previously called the Data Center.

== O ==
;Office : A position in the priesthood (such as priest, elder, and high priest) that has attached to it certain duties, responsibilities, and rights.

;Ordinance : A ceremony performed by the priesthood for a specific purpose. Examples are baptism/confirmation, ordination to the priesthood, and temple sealings. Some are saving ordinances and must be received by members in order to be saved, such as baptism/confirmation. Others may not necessarily be saving ordinances, such as a child blessing.

;Ordination : The bestowal of the priesthood and/or a priesthood office. For example, when a male member is ordained to the office of elder, he receives the Melchizedek Priesthood and is ordained to the office of elder within the Melchizedek Priesthood. Later in life, if he is ordained to the office of high priest, he does not receive the Melchizedek Priesthood again, but is ordained to the office of high priest within the Melchizedek Priesthood. Both examples are considered ordinations.

== P ==
; PAF - Personal Ancestral File
: A Church-produced computer software program that enables people to compile and organize their genealogy on their personal computers. PAF can help members identify ancestors and prepare their names for temple work.

;Patriarch : Patriarch is an office in the Melchizedek Priesthood, and not a calling. A patriarch is recommended by the stake president, sustained in stake conference or stake priesthood meeting, and ordained by the First Presidency or one of the Twelve Apostles or (with written permission from the Twelve) the stake president. Patriarchs give personal blessings to members of the stake (see Patriarchal Blessing).

;Patriarchal Blessing : A blessing given to a member by the patriarch of his or her stake. After the member obtains a recommendation from the bishop, he or she is given a blessing in which the patriarch may give the member's lineage, list weaknesses and strengths, pronounce advice from the Lord concerning the member's future, and any other direction or guidance.

; PC - Personal Computer

; PDD - Project Definition Document

;PEC : Priesthood Executive Committee

;PEF : Perpetual Education Fund

;Perpetual Education Fund

;Personal Priesthood Interview : ''Obsolete''. See Priesthood Interview

;Physical Facilities Representative : A local priesthood holder responsible for the physical status of a meetinghouse.

;PI : Priesthood Interview

; PIX
: Church-managed Cisco PIX firewall used primarily for FHC Internet connections.

;PLT : Priesthood Leadership Travel

;PPI : Personal Priesthood Interview. ''Obsolete''. See Priesthood Interview

;Presiding Bishop : A General Authority of the Church. The Presiding Bishop and his counselors serve under the direction of the First Presidency to administer the temporal affairs of the Church.

; PRF - Pedigree Resource File
: A file of lineage-linked data submitted by both members and nonmembers through the [http://www.familysearch.org/ FamilySearch</a> Web site. The master index is available online and the entire file is available on CD. The Pedigree Resource File is the successor to the Ancestral File.

;Priesthood Executive Committee

;Priesthood Interview : A private stewardship meeting between a priesthood leader and a person who reports to him

== Q ==
;[[Quarterly Report]] : A report of member attendance and other key statistics submitted by wards to the stake and the Church each quarter

== R ==
;Recommend

;Record

;Record Keeping

;REFIS

;Relief Society : The women's organization of the Church, organized by Joseph Smith in 1842, dedicated to "the exercise of all benevolent purposes." The Relief Society provides Sunday gospel instruction, other Relief Society meetings, visiting teaching, and welfare and compassionate service opportunities.

;RS : Relief Society

; RSS - Really Simple Syndication
: RSS is a Web-feed format that is used to publish frequently updated digital content to consumers who use RSS aggregators to notify them of updates.
: [http://en.wikipedia.org/wiki/RSS Wikipedia Definition]

== S ==
; SAV - Symantec Anti-Virus : An anti-virus software formerly used on Church-owned computers, such as those used in stakes and wards. All computers should now have the Sophos anti-virus software.

; SDK - Software Development Kit
: SDK is typically a set of development tools that allows a software engineer to create applications for a certain software package, software framework, hardware platform, computer system, video game console, operating system, and more.
: [http://en.wikipedia.org/wiki/Software_development_kit Wikipedia Definition]

; SEO - Search Engine Optimization

; SERP - Search Engine Results Page

;Set Apart

;SFS : Stake Financial Summary (monthly summary report on all units)

; SOAP - Simple Object Access Protocol
: A protocol for exchanging XML-based messages over a computer network, normally using HTTP.
: [http://en.wikipedia.org/wiki/SOAP Wikipedia Definition]

; Sophos Anti-Virus : An anti-virus software currently used on Church-owned computers, such as those used in stakes and wards.

; SORT
: An internal conference hosted by ICS for technical Church employees.

; SRD - Solutions Requirement Document
: The SRD is used to identify the business requirements and business case for a proposed technology project.

; SSH - Secure Shell
: SSH is a communication system that uses public-key cryptography to establish a secure connection between remote computers.
: [http://en.wikipedia.org/wiki/Ssh Wikipedia Definition]

;Stake

;[[Stake Clerk]] : Person responsible for all clerical activities in a stake.

;Stake President : The stake president presides over the stake and is assisted by two counselors. The stake president reports to and receives direction from the presidency of the Seventy or from the Area President.

;[[Stake Technology Specialist]] : Person responsible for the technology assets of the stake and each ward in the stake.

;[[Statistical Clerk]] : Person responsible for collecting and preparing the [[Quarterly Report]].

== T ==
;Temple

;Temple Ordinances

;Temple Recommend

;Temporal

;Tithing

;Tithing Settlement

== U ==
;Unit : A congregation or other function in the Church that is responsible for its budget. Wards, Stakes, Branches, Districts, Family History Centers, etc., are all examples of Units.

== V ==
;Visiting Teacher

;Visiting Teaching

; VoIP - Voice Over Internet Protocol
: The technology that allows voice communication (such as telephone) over a network instead of through traditional phone lines. The Church has deployed VoIP in several locations indlucing BYU, the North Office Building, the Triad Center, and Ghana.
: [http://en.wikipedia.org/wiki/Voip Wikipedia Definition]

; VPN - Virtual Private Network
: VPN is a private communications network often used within a company, or by several companies or organization, to communication confidentially over a publicly accessible network.
: [http://en.wikipedia.org/wiki/Vpn Wikipedia Definition]

== W ==
;Ward

;Ward Budget

;[[Ward Clerk]] : Person responsible for all clerical activities in a ward.

;Ward Council

;Ward Welfare Committee

;Welfare

;Welfare Services

== Y ==
;Young Men

;Young Single Adults

;Young Women

[[Category:Help]]

Leaders' responsibilities for record keeping

2011-03-25T14:40:57Z

Lindsayre:

The stake president oversees stake record keeping and approves all stake expenses and payments. Likewise, the bishop oversees ward record keeping and approves all ward expenses and payments. The stake president and bishop may assign their counselors and clerks to do much of the record-keeping work under their direction. (For more detail, see ''Handbook 1: Stake Presidents and Bishops'' [2010], 13.3.1, 13.4.1.)

== Stake president's responsibilities for record keeping ==
The stake president is ultimately responsible for all record keeping in his stake.

{| border="1" cellspacing="0" cellpadding="5" align="center"
|-
| '''[[Membership records]]''' ||
* Make sure each ward’s [[Membership Records|membership records]] are audited each year.
* Make sure each ward submits the [[Quarterly Report]] on time.
* Sign Melchizedek Priesthood [[Ordinance and Ordination Certificates|ordination certificates]] and make sure they are delivered.
|-
| '''[[Financial records]]''' ||
* Approve all stake [[Expenses|expenses]].
* Approve the stake budget.
* Make sure that the [[Financial Audit#Stake Audit Committee|stake audit committee]] is functioning and that financial audits are performed twice a year.
* Make sure each ward submits the annual [[Tithing settlement|Tithing Declaration Report]] on time.
|-
| '''[[Annual History|Historical records]]''' ||
* Oversee the preparation and submission of the stake [[Annual History]].
|-
| '''Other record-keeping responsibilities''' ||
* Make sure each ward has worthy and competent priesthood holders serving as [[clerks]] and [[assistant ward clerk|assistant clerks]].
* Make sure stake and ward leaders fulfill their record-keeping responsibilities.
* Make sure records are kept [[Confidentiality|confidential]].
|}

== Bishop's responsibilities for record keeping ==
The bishop is ultimately responsible for all record keeping in his ward.

{| border="1" cellspacing="0" cellpadding="5" align="center"
|-
| '''[[Membership records]]''' ||
* Update and correct [[Membership Records|membership records]]
* Prepare and submit the [[Quarterly Report]]
* Prepare, sign, and deliver [[Ordinance and Ordination Certificates|ordinance certificates]]
* Correct problems identified in [[Membership Audit|membership record audits]]
|-
| '''[[Financial records]]''' ||
* [[Reconciliation|Reconcile]] the [[Unit Financial Statement]]
* Process members’ [[Donations|donations]]
* Prepare the ward [[Budget allowance|budget]]
* Review [[Donor Records (MLS)|donation records]] with members
* Submit the annual [[Tithing settlement|Tithing Declaration Report]]
* Correct problems identified in [[Financial Audit|financial audits]]
|-
| '''[[Annual History|Historical records]]''' ||
* Assign a clerk to compile the [[Annual History|annual ward history]]
* Provide guidance and direction so the assignment can be completed
|-
| '''Other record-keeping responsibilities''' ||
* Approve access rights in [[MLS]]
* Make sure Church records are kept [[Confidentiality|confidential]]
|}

== See also ==
* [[Clerks overview]]
* [[Stake clerk]]
* [[Ward clerk]]

[[Category:General]]
[[Category:Unit Administration]]
[[Category:Roles]]

Talk:My documents

2011-03-22T21:28:21Z

Lindsayre: moved Talk:My documents to Talk:Recording ordinances over redirect

#REDIRECT [[Talk:Recording ordinances]]

Talk:Recording ordinances

2011-03-22T21:28:21Z

Lindsayre: moved Talk:My documents to Talk:Recording ordinances over redirect

The current Baptism and Confirmation Record has a place for the bishop to authorize the confirmation of converts. However, he does not authorize their confirmation but certifies that it has taken place. MSR is now revising the record to delete the bishop's authorization from the confirmation section of the record. [[User:Petersenga|Petersenga]] 21:24, 26 May 2009 (UTC)

Letters and policies archive

2011-03-22T15:42:49Z

Lindsayre:

This site contains a repository of official letters from Church headquarters that are relevant to clerk and technology issues. Some of the most helpful documents are official policy statements. For a more complete list, see the [[Official Communications Library]].

{| border="1" cellspacing="0" cellpadding="2"
|- align="center"
! Title !! Date !! Type
|-
| [[media:November_2010_Worldwide_Leadership_Training_Meeting_and_Handbooks_1_and_2_Available_on_LDS.org_11733_000_notice.pdf‎ |November 2010 Worldwide Leadership Training Meeting and Handbooks 1 and 2 Available on LDS.org ]] || 03 Dec 2010 || Instructive
|-
| [[media:Seminary_and_Institute_Enrollment_and_Attendance_Report_in_MLS_11721_000_notice.pdf‎ |Seminary and Institute Enrollment and Attendance Report in MLS]] || 22 Oct 2010 || Instructive
|-
| [[media:Secured_Website_on_LDS.org_for_Church_Leaders_11710_000_notice.pdf|Secured Website on LDS.org for Church Leaders - U.S. and Canada ]] || 01 Oct 2010 || Instructive
|-
| 2011 [[Satellite program schedule]] - [[media:2011_Satellite_Program_Schedule_-_US_&_Canada.pdf|US/Canada]] - [[media:2011_Satellite_Program_Schedule_-_Mexico,_Central_&_South_America.pdf|Latin America]] - [[media:2011_Satellite_Program_Schedule_-_Europe_&_South_Africa.pdf|Europe/Africa]] - [[media:2011_Satellite_Program_Schedule_-_Asia_&_the_Pacific.pdf|Asia/Pacific]] || 26 Aug 2010 || Instructive
|-
| [[media:09997_000_notice.pdf|Accountability for Young Single Adults]] (revised [[quarterly report]])|| 15 Nov 2009 || Instructive
|-
| [[media:09974_000_notice.pdf|Dates for Tithing Settlement and Annual Tithing Reports]]|| 15 Oct 2009 || Policy
|-
| 2010 [[Satellite program schedule]] - [[media:2010_Satellite_Program_Schedule-US-Canada-Caribbean.pdf|US/Canada/Caribbean]] - [[media:2010_Satellite_Program_Schedule-Latin_America.pdf|Latin America]] - [[media:2010_Satellite_Program_Schedule-Europe-Africa.pdf|Europe/Africa]] - [[media:2010_Satellite_Program_Schedule-Asia-Pacific.pdf|Asia/Pacific]] || 27 Aug 2009 || Instructive
|-
| [[media:Policy and Guidelines for Computers Used by Clerks for Church Record Keeping.pdf|Policies and Guidelines for Computers Used by Clerks for Church Record Keeping]] || 18 Aug 2009 || Policy
|-
| [[media:09922_000_notice.pdf|Meetinghouse Local Unit Copier Program - U.S. and Canada ]]|| 13 Apr 2009 || Instructive
|-
| [[media:PBOWebcastLetterForUSCanada.pdf|PBO Webcasting Letter for U.S. and Canada ]]|| 09 Feb 2009 || Instructive
|-
| [[media:PBOWebcastLetterOutsideUSCanada.pdf|PBO Webcasting Letter outside U.S. and Canada ]]|| 09 Feb 2009 || Instructive
|-
| [[media:FHCComputerPolicy.pdf|Policy and Guidelines for Computers in Family History Centers]] || 01 Nov 2008 || Policy
|-
| [[media:08006_000_notice.pdf|Church Unit Financial Statements - U.S., Canada, and Puerto Rico]] || 12 Jun 2008 || Instructive
|-
| [[media:06978_000_letter.pdf|Travel Costs]] || 16 May 2008 || Instructive
|-
| [[media:06908_000_notice.pdf|Broadband Internet Services in Meetinghouses - Utah areas only]] || 26 Mar 2008 || Policy
|-
| [[media:06809_000_notice.pdf|Connecting Stake and Ward Clerk Computers to Church Communications Network (CCN) Internet Connections]] || 11 Feb 2008 || Policy
|-
| [[media:03930_000_notice.pdf|Toll-free Support Number for Unit Copiers, Printers, Multi-function Devices]] || 09 Oct 2006 || Instructive
|-
| [[media:01582_000_notice.pdf|Unauthorized Use of Copyrighted Materials]] || 22 Feb 2006 || Policy
|-
| [[media:00779_000_Aug05_notice.pdf|Online Missionary Recommendation System]] || 22 Aug 2005 || Instructive
|-
| [[media:00691_000_Jul05_letter.pdf|Training Lessons for Church Record Keeping]] || 20 Jul 2005 || Instructive
|-
| [[media:00253_000_Mar05_notice.pdf|Meetinghouse Local Unit Copier Program Changes]] || 18 Mar 2005 || Policy
|-
| [[media:24739_000_Dec04_letter.pdf|Authorized Church Web Sites]] || 13 Dec 2004 || Policy
|-
| [[media:21812_000_notice.pdf|Discontinuation of Local Church Unit Web Sites]] || 15 Mar 2001 || Policy
|-
| [[media:Strengthening_Stake_and_Ward_Clerks_98715_000.pdf|Strengthening Stake and Ward Clerks]] || 27 Jun 1998 || Policy
|}

[[Category:Unit Administration]]

File:Strengthening Stake and Ward Clerks 98715 000.pdf

2011-03-22T15:40:48Z

Lindsayre: A notice sent in 1998 from President Boyd K. Packer, who was Acting President of the Quorum of the Twelve Apostles at the time, to all Church leaders with guidelines for calling and training clerks.

A notice sent in 1998 from President Boyd K. Packer, who was Acting President of the Quorum of the Twelve Apostles at the time, to all Church leaders with guidelines for calling and training clerks.

Official communications

2011-03-17T16:16:37Z

Lindsayre: URL of OCL has changed

'''Official Communications''' are sent by mail to stake presidents, and usually also to bishops. Wards and stakes should file printed copies of these letters. Electronic versions are sent to stake presidents via an official e-mail account and are also available in an online repository. Some selected letters are made public on [http://www.lds.org lds.org] or the [http://www.ldschurchnews.com/letters/ LDS Church News]. Occasionally e-mail will be sent to stake clerks or stake technology specialists.

== ldsmail.net E-Mail account ==
[[LDSMail]] is an email system for church leaders and missionaries. Each stake is issued an official e-mail account at [http://www.ldsmail.net www.ldsmail.net], which only the stake president may access. The login for the account is the stake's unit number, but it is not accessible until the account has been activated for use with ldsmail.net.

To activate the stake president's account, call church headquarters and ask for the LDS leader e-mail. They will confirm your stake data and send an initial password key to your stake president by regular mail. Using the password key you can login and access the ldsmail account.

Official letters will be sent to the e-mail account. Other messages may also be sent to the stake's e-mail address by general authorities, area authorities, mission presidents, temple presidents, regional welfare personnel, and other stake presidents.

== Online Official Communication Library ==
An official repository of communications is stored at [http://letters.lds.org letters.lds.org]. The site requires LDSAccount credentials to access. As communications become out of date, they are removed from the repository.

The [[letters and policies archive]] on the Clerk Wiki is a collection of documents relevant to clerks that were originally posted to the Official Communication Library.

== LDS Church News ==
The [http://www.ldschurchnews.com LDS Church News] will occasionally publish those letters that the Church chooses to make public. These are collected on a web page titled [http://www.ldschurchnews.com/letters/ First Presidency Letters].

== E-Mail sent to clerks ==
Sometimes the Church will send notifications of new [[MLS]] software versions or other pertinent information to [[Stake Clerk|stake clerks]] or [[Stake Technology Specialist|stake technology specialists]]. People with those callings can insure that they get the necessary e-mail by:
* Making sure that their preferred e-mail address is correctly specified in their user profile of the [[Local Unit Website]];
* Making sure that the leadership directory of the local unit website has them listed in the appropriate callings

[[Category:Unit Administration]]

Main Page

2010-12-30T04:39:48Z

Lindsayre: Adjusted layout so all four wiki images are visible

<div style="margin: 5px 0px 0px 0px;">
<div style="text-align: center;">
==Welcome to the LDSTech Wiki==
</div>
<div style="font-size: 1.15em;">The purpose of this wiki is for the Church and community members to collaborate on various documents and technology projects sponsored by the Church. We invite all to participate. '''New users''', please review the [[Requirements for Participation]] and [[Guidelines|Wiki Guidelines]] pages.</div>
<br />
<br />

{| width="100%"
| width=25% align="center" |
<span style="font-size: 1.15em;">'''[[LDSTech | LDSTech Projects Wiki]]'''</span><br />
<div class="borderedimage">[[image:ldstechhome.jpg|style="homepageimage"|220px|link=LDSTech]]</div>

| width=25% align="center" |
<span style="font-size: 1.15em;">'''[[Clerks | Clerk Wiki]]'''</span><br />
<div class="borderedimage">[[image:clerkshome.jpg|220px|link=Clerks]]</div>

| width=25% align="center" |
<span style="font-size: 1.15em;">'''[[Family_Safety | Internet and Family Safety Wiki]]'''</span><br />
<div class="borderedimage">[[image:cybersafetyhome.jpg|style="homepageimage"|220px|link=Family_Safety]]</div>

| width=25% align="center" |
<span style="font-size: 1.15em;">'''[[Meetinghouse_technology | Meetinghouse Technology Wiki]]'''</span><br />
<div class="borderedimage">[[image:mhhome.jpg|220px|link=Meetinghouse_technology]]</div>
|}

__NOTOC__
__NOEDITSECTION__

Main Page

2010-12-08T18:45:29Z

Lindsayre:

<div style="margin: 10px 0px 0px 0px;">
<div style="background-color: #f2f3e5; text-align: center;">
==Welcome to the LDSTech Wiki==
</div>
The purpose of this wiki is for the Church and community members to collaborate on various documents and technology projects sponsored by the Church. We invite all to participate. '''New users''', please review the [[Requirements for Participation]] and [[Guidelines|Wiki Guidelines]] pages.
<table width="100%" cellspacing="10" cellpadding="0">
<tr valign="top">
<td width="50%">
<div style="margin: 0px 5px 0px 0px; border: 1px solid #afa3bf;">
<div style="background-color: #ddcef2; text-align: center;">

=== Project Wiki Menu ===
</div> 
<table width="100%" cellspacing="10" cellpadding="0" border="0">
<tr valign="top">
<td width="50%"><div style="background-color: #ddcef2; padding-left: 10px; ">

=====Announcements=====
</div>
* [[file:new.gif]][[LDS Tools for Android#Project status|LDS Tools for Android version 1.0]] will be released to the Android market soon
* [[file:New.gif]][http://new.lds.org/pages/mobile-apps/mobile-blackberry.xqy Beta version of Gospel Library for BlackBerry now available]
* [[file:New.gif]][[Mormon_Channel_BlackBerry_Application#Version_1.0 | Mormon Channel for BlackBerry version 1.0 is released]]
* [[Subversion Change to Dev | Subversion has changed locations]]
* [[LDS_Java_Stack | LDS Java Stack Documentation]]
* [[General_Announcements#Where_is_Subversion | Subversion URL]]
* [[General_Announcements#Syntax_Highlighting | Syntax Code Highlighting in Wiki]]
</td>

<td><div style="background-color: #ddcef2; padding-left: 10px; ">

=====Participation & Current Needs=====
</div>
* [[LDSTech:About | New to the LDSTech Wiki?]]
* [[Requirements for Participation | Requirements for Participation]]
* [http://www.mediawiki.org/wiki/Help:Formatting Help with Formatting Documents]
* [[Current Needs]]
* [[Getting Involved with Projects | How to get involved]]
* [[Community Development Best Practices | Dev Best Practices]]
</td>
</tr>
<tr valign="top">
<td><div style="background-color: #ddcef2; padding-left: 10px; ">

===== Current Projects =====
</div>
* [[Community Projects | A listing of all of our community projects]]
* [[LDS_Tools_application | LDS Tools - Mobile Membership]]
* [[Local Unit Website Project | Local Unit Website Project]]
* [[Mormon Channel | Mormon Channel Mobile Applications]]
* [[Mobile Gospel Library Project | Mobile Gospel Library Applications]]
* [[Social Prototyping]]
</td>
<td><div style="background-color: #ddcef2; padding-left: 10px; ">

===== Feedback & Suggestions =====
</div>
* [[MLS:_Feedback_and_Suggestions | MLS (Member and Leader Services)]]
* [[LUWS:_Feedback_and_Suggestions | LUWS (Local Unit Web Sites)]]
* [[Online_Scriptures:_Feedback_and_Suggestions | Online Scriptures]]
</td>
</tr>

<tr>
<td><div style="background-color: #ddcef2; padding-left: 10px; ">
===== Internet & Family Safety =====
</div>
* [[Internet (Family Safety) | Internet Safety]]
* [[Cell Phones (Family_Safety) | Cell Phone Safety]]
* [[Family Safety | more...]]
</td>

<td><div style="background-color: #ddcef2; padding-left: 10px; ">
===== Services Deployed to Community =====
</div>

* [[Community_Services_Service_Access | Accessing Services]]
* [[Community_Services_List_of_Services | List of Services]]
* [[Community_Services_version_2_Overview | more...]]
</td>
</tr>

</table>
</div> 
</td>
<td>
<div style="margin: 0px 0px 0px 10px; border: 1px solid #a3b0bf;">
<div style="background-color: #cedff2; text-align: center;">

=== Clerk Wiki Menu ===
</div>
<table width="100%" cellspacing="10" cellpadding="0" border="0">
<tr valign="top">
<td width="50%"><div style="background-color: #cedff2; padding-left: 10px; ">
=====General=====
</div>
* [[Clerks overview|Overview]]
* [[Stake clerk]] / [[Ward clerk]]
* [[MLS]]
* [[Letters and policies archive]]
* [[Glossary]]
* '''[[Tip of the Week]]!'''
</td>
<td><div style="background-color: #cedff2; padding-left: 10px; ">
=====Financial=====
</div>
* [[Financial clerk]]
* [[Financial audit]]
* [[Reconciliation]]
* [[file:New.gif]][[CUBS]]
* [[:Category:Finance|more...]]
</td>
</tr>
<tr valign="top">
<td><div style="background-color: #cedff2; padding-left: 10px; ">
===== Membership =====
</div>
* [[Membership clerk]]
* [[Membership records]]
* [[Recording ordinances]]
* [[Membership audit]]
* [[:Category:Membership|more...]]
</td>
<td><div style="background-color: #cedff2; padding-left: 10px; ">
===== Statistical/Historical =====
</div>
* [[Statistical clerk]]
* [[Statistical records and reporting|Statistical reporting]]
* [[Quarterly report]]
* [[Annual history]]
* [[Record retention]]
* [[:Category:Statistical|more...]]
</td>
</tr>
<tr valign="top">
<td><div style="background-color: #cedff2; padding-left: 10px; ">
===== Technology =====
</div>
* [[Stake technology specialist]]
* [[Meetinghouse Internet]]
* [[Meetinghouse Webcast]]
* [[Satellite broadcast]]s
* [[Local Unit Website]]
* [[:Category:Technology|more...]]
</td>
<td><div style="background-color: #cedff2; padding-left: 10px; ">
=====Unit Administration=====
</div>
* [[:Category:Roles|Roles]]
* [[CDOL]]
* [[Maps and boundaries]]
* [[LDS Maps]]
* [[Training]]
* [[:Category:Unit Administration|more...]]
</td>
</tr>
<tr>
<td colspan="2">
{{Box
| title=Acknowledgement
| color=blue
| content=For many years [[User:Kslarsena|Kent S. Larsen]] of New York, New York, has personally funded and maintained a mailing list, discussion forum, and (more recently) a wiki for [[LDSClerks|LDS clerks]]. The administrators of the LDSTech wiki wish to thank this pioneer of clerk training and the other long-time contributors to his site for generously donating all of the contents of their wiki (more than 100 pages of information) to the LDSTech wiki. This contribution has been a great blessing to clerks around the world.
}}
</td>
</tr>
</table>
</div>
</td>
</tr>
</table>
__NOTOC__
__NOEDITSECTION__

Letters and policies archive

2010-12-08T15:44:06Z

Lindsayre:

This site contains a repository of official letters from Church headquarters that are relevant to clerk and technology issues. Some of the most helpful documents are official policy statements. For a more complete list, see the [[Official Communications Library]].

{| border="1" cellspacing="0" cellpadding="2"
|- align="center"
! Title !! Date !! Type
|-
| [[media:November_2010_Worldwide_Leadership_Training_Meeting_and_Handbooks_1_and_2_Available_on_LDS.org_11733_000_notice.pdf‎ |November 2010 Worldwide Leadership Training Meeting and Handbooks 1 and 2 Available on LDS.org ]] || 03 Dec 2010 || Instructive
|-
| [[media:Seminary_and_Institute_Enrollment_and_Attendance_Report_in_MLS_11721_000_notice.pdf‎ |Seminary and Institute Enrollment and Attendance Report in MLS]] || 22 Oct 2010 || Instructive
|-
| [[media:Secured_Website_on_LDS.org_for_Church_Leaders_11710_000_notice.pdf|Secured Website on LDS.org for Church Leaders - U.S. and Canada ]] || 01 Oct 2010 || Instructive
|-
| 2011 [[Satellite program schedule]] - [[media:2011_Satellite_Program_Schedule_-_US_&_Canada.pdf|US/Canada]] - [[media:2011_Satellite_Program_Schedule_-_Mexico,_Central_&_South_America.pdf|Latin America]] - [[media:2011_Satellite_Program_Schedule_-_Europe_&_South_Africa.pdf|Europe/Africa]] - [[media:2011_Satellite_Program_Schedule_-_Asia_&_the_Pacific.pdf|Asia/Pacific]] || 26 Aug 2010 || Instructive
|-
| [[media:09997_000_notice.pdf|Accountability for Young Single Adults]] (revised [[quarterly report]])|| 15 Nov 2009 || Instructive
|-
| [[media:09974_000_notice.pdf|Dates for Tithing Settlement and Annual Tithing Reports]]|| 15 Oct 2009 || Policy
|-
| 2010 [[Satellite program schedule]] - [[media:2010_Satellite_Program_Schedule-US-Canada-Caribbean.pdf|US/Canada/Caribbean]] - [[media:2010_Satellite_Program_Schedule-Latin_America.pdf|Latin America]] - [[media:2010_Satellite_Program_Schedule-Europe-Africa.pdf|Europe/Africa]] - [[media:2010_Satellite_Program_Schedule-Asia-Pacific.pdf|Asia/Pacific]] || 27 Aug 2009 || Instructive
|-
| [[media:Policy and Guidelines for Computers Used by Clerks for Church Record Keeping.pdf|Policies and Guidelines for Computers Used by Clerks for Church Record Keeping]] || 18 Aug 2009 || Policy
|-
| [[media:09922_000_notice.pdf|Meetinghouse Local Unit Copier Program - U.S. and Canada ]]|| 13 Apr 2009 || Instructive
|-
| [[media:PBOWebcastLetterForUSCanada.pdf|PBO Webcasting Letter for U.S. and Canada ]]|| 09 Feb 2009 || Instructive
|-
| [[media:PBOWebcastLetterOutsideUSCanada.pdf|PBO Webcasting Letter outside U.S. and Canada ]]|| 09 Feb 2009 || Instructive
|-
| [[media:FHCComputerPolicy.pdf|Policy and Guidelines for Computers in Family History Centers]] || 01 Nov 2008 || Policy
|-
| [[media:08058_000_notice.pdf|Broadband Internet Services in Meetinghouses - U.S. and Canada]] || 08 Aug 2008 || Policy
|-
| [[media:08006_000_notice.pdf|Church Unit Financial Statements - U.S., Canada, and Puerto Rico]] || 12 Jun 2008 || Instructive
|-
| [[media:06978_000_letter.pdf|Travel Costs]] || 16 May 2008 || Instructive
|-
| [[media:06908_000_notice.pdf|Broadband Internet Services in Meetinghouses - Utah areas only]] || 26 Mar 2008 || Policy
|-
| [[media:06820_000_notice.pdf‎|Broadband Internet Services in Meetinghouses]] || 29 Feb 2008 || Policy
|-
| [[media:06809_000_notice.pdf|Connecting Stake and Ward Clerk Computers to Church Communications Network (CCN) Internet Connections]] || 11 Feb 2008 || Policy
|-
| [[media:03930_000_notice.pdf|Toll-free Support Number for Unit Copiers, Printers, Multi-function Devices]] || 09 Oct 2006 || Instructive
|-
| [[media:01582_000_notice.pdf|Unauthorized Use of Copyrighted Materials]] || 22 Feb 2006 || Policy
|-
| [[media:00779_000_Aug05_notice.pdf|Online Missionary Recommendation System]] || 22 Aug 2005 || Instructive
|-
| [[media:00691_000_Jul05_letter.pdf|Training Lessons for Church Record Keeping]] || 20 Jul 2005 || Instructive
|-
| [[media:00253_000_Mar05_notice.pdf|Meetinghouse Local Unit Copier Program Changes]] || 18 Mar 2005 || Policy
|-
| [[media:24739_000_Dec04_letter.pdf|Authorized Church Web Sites]] || 13 Dec 2004 || Policy
|-
| [[media:21812_000_notice.pdf|Discontinuation of Local Church Unit Web Sites]] || 15 Mar 2001 || Policy
|}

[[Category:Unit Administration]]

File:Use and Retention of Records and Reports—Ward or Branch US Canada 06499 000.pdf

2010-12-08T15:38:18Z

Lindsayre:

File:Use and Retention of Records and Reports—Stake or District US Canada 06498 000.pdf

2010-12-08T15:38:04Z

Lindsayre:

File:November 2010 Worldwide Leadership Training Meeting and Handbooks 1 and 2 Available on LDS.org 11733 000 notice.pdf

2010-12-08T15:37:27Z

Lindsayre:

Letters and policies archive

2010-11-01T23:12:02Z

Lindsayre: Added letter from Priesthood department RE new.lds.org/leader

This site contains a repository of official letters from Church headquarters that are relevant to clerk and technology issues. Some of the most helpful documents are official policy statements. For a more complete list, see the [[Official Communications Library]].

{| border="1" cellspacing="0" cellpadding="2"
|- align="center"
! Title !! Date !! Type
|-
| [[media:Secured_Website_on_LDS.org_for_Church_Leaders_11710_000_notice.pdf|Secured Website on LDS.org for Church Leaders - U.S. and Canada ]] || 01 Oct 2010 || Instructive
|-
| 2011 [[Satellite program schedule]] - [[media:2011_Satellite_Program_Schedule_-_US_&_Canada.pdf|US/Canada]] - [[media:2011_Satellite_Program_Schedule_-_Mexico,_Central_&_South_America.pdf|Latin America]] - [[media:2011_Satellite_Program_Schedule_-_Europe_&_South_Africa.pdf|Europe/Africa]] - [[media:2011_Satellite_Program_Schedule_-_Asia_&_the_Pacific.pdf|Asia/Pacific]] || 26 Aug 2010 || Instructive
|-
| [[media:09997_000_notice.pdf|Accountability for Young Single Adults]] (revised [[quarterly report]])|| 15 Nov 2009 || Instructive
|-
| [[media:09974_000_notice.pdf|Dates for Tithing Settlement and Annual Tithing Reports]]|| 15 Oct 2009 || Policy
|-
| 2010 [[Satellite program schedule]] - [[media:2010_Satellite_Program_Schedule-US-Canada-Caribbean.pdf|US/Canada/Caribbean]] - [[media:2010_Satellite_Program_Schedule-Latin_America.pdf|Latin America]] - [[media:2010_Satellite_Program_Schedule-Europe-Africa.pdf|Europe/Africa]] - [[media:2010_Satellite_Program_Schedule-Asia-Pacific.pdf|Asia/Pacific]] || 27 Aug 2009 || Instructive
|-
| [[media:Policy and Guidelines for Computers Used by Clerks for Church Record Keeping.pdf|Policies and Guidelines for Computers Used by Clerks for Church Record Keeping]] || 18 Aug 2009 || Policy
|-
| [[media:09922_000_notice.pdf|Meetinghouse Local Unit Copier Program - U.S. and Canada ]]|| 13 Apr 2009 || Instructive
|-
| [[media:PBOWebcastLetterForUSCanada.pdf|PBO Webcasting Letter for U.S. and Canada ]]|| 09 Feb 2009 || Instructive
|-
| [[media:PBOWebcastLetterOutsideUSCanada.pdf|PBO Webcasting Letter outside U.S. and Canada ]]|| 09 Feb 2009 || Instructive
|-
| [[media:FHCComputerPolicy.pdf|Policy and Guidelines for Computers in Family History Centers]] || 01 Nov 2008 || Policy
|-
| [[media:08058_000_notice.pdf|Broadband Internet Services in Meetinghouses - U.S. and Canada]] || 08 Aug 2008 || Policy
|-
| [[media:08006_000_notice.pdf|Church Unit Financial Statements - U.S., Canada, and Puerto Rico]] || 12 Jun 2008 || Instructive
|-
| [[media:06978_000_letter.pdf|Travel Costs]] || 16 May 2008 || Instructive
|-
| [[media:06908_000_notice.pdf|Broadband Internet Services in Meetinghouses - Utah areas only]] || 26 Mar 2008 || Policy
|-
| [[media:06820_000_notice.pdf‎|Broadband Internet Services in Meetinghouses]] || 29 Feb 2008 || Policy
|-
| [[media:06809_000_notice.pdf|Connecting Stake and Ward Clerk Computers to Church Communications Network (CCN) Internet Connections]] || 11 Feb 2008 || Policy
|-
| [[media:03930_000_notice.pdf|Toll-free Support Number for Unit Copiers, Printers, Multi-function Devices]] || 09 Oct 2006 || Instructive
|-
| [[media:01582_000_notice.pdf|Unauthorized Use of Copyrighted Materials]] || 22 Feb 2006 || Policy
|-
| [[media:00779_000_Aug05_notice.pdf|Online Missionary Recommendation System]] || 22 Aug 2005 || Instructive
|-
| [[media:00691_000_Jul05_letter.pdf|Training Lessons for Church Record Keeping]] || 20 Jul 2005 || Instructive
|-
| [[media:00253_000_Mar05_notice.pdf|Meetinghouse Local Unit Copier Program Changes]] || 18 Mar 2005 || Policy
|-
| [[media:24739_000_Dec04_letter.pdf|Authorized Church Web Sites]] || 13 Dec 2004 || Policy
|-
| [[media:21812_000_notice.pdf|Discontinuation of Local Church Unit Web Sites]] || 15 Mar 2001 || Policy
|}

[[Category:Unit Administration]]

File:Secured Website on LDS.org for Church Leaders 11710 000 notice.pdf

2010-11-01T23:06:57Z

Lindsayre:

Assistant stake clerk

2010-08-31T03:30:54Z

Lindsayre: correct capitalization

Assistant stake clerks may be called. The stake presidency may assign them various record-keeping responsibilities, such as [[Financial clerk|financial records]], statistical reports, and [[Annual history|historical records]]. Other assignments may include overseeing Church materials in the stake and serving as the [[stake technology specialist]].

[[Category:Roles]]

Building keys

2010-07-16T21:58:28Z

Lindsayre: /* Coordination */

'''Building keys''' are issued by the local Facilities Management (FM) Group to wards/branches and stakes. These local units are responsible for tracking who has each of these keys.

== Coordination ==
The stake [[physical facilities representative]] (PFR) is a high councilor assigned to interface with the local FM Group on all matters relating to the buildings, and in particular to building keys. The PFR then works with wards to make sure that keys are issued to the proper individuals, that keys are properly tracked, that proper security is maintained, and that keys are transferred as callings change.

== Tracking ==
To assist in this tracking, forms such as the following may be useful:
* [[media:keys_acknowledgement_form.doc|Keys Acknowledgement Form]]: This is a sample form to be signed by each member who is issued a key.
* [[media:keys_ward_form.xls|Ward Keys List]]: This is a sample master list of all keys issued by a ward.

[[Category:Unit Administration]]

Talk:Welfare

2010-07-16T21:23:51Z

Lindsayre: Created page with 'I propose this page be deleted. It is not really a clerk-related topic, and it doesn't link to any other pages in the wiki. Two pages link to this page, but removing those links …'

I propose this page be deleted. It is not really a clerk-related topic, and it doesn't link to any other pages in the wiki. Two pages link to this page, but removing those links would not be a great loss. [[User:Lindsayre|Lindsayre]] 21:23, 16 July 2010 (UTC)

Welfare

2010-07-14T22:07:10Z

Lindsayre:

'''Welfare''' resources help priesthood leaders and ward and stake welfare committees to help members with temporal needs.

== Provident Living ==
The best online resource for leaders can be found at the Church's [http://www.providentliving.org Provident Living] website. In particular, the area of that site called "Helps for Church Leaders" (linked to from the left side navigation bar) has many resources such as:
* ''Providing in the Lord's Way'': A leader's guide to Welfare
* ''Church Welfare Resources'': A pamphlet that supplements ''Providing in the Lord's Way''
* Welfare Training Lessons
* Instructional Resources for Welfare Teachers or Trainers (organized by topic)

The Provident Living site also has many helpful resources for members, such as financial calculators, worksheets, links to talks, etc. Priesthood and Relief Society leaders may choose to refer members to these resources as well.

[[Category:Unit Administration]]

Software

2010-07-14T22:03:25Z

Lindsayre: /* Third party tools */

The [[stake technology specialist]] is responsible for all '''software''' used on administrative and family history center computers in the stake.

== Church-supplied software ==
* [[MLS]]: Member and Leader Services is the main administrative software used by units for maintaining [[Membership records|membership]] and [[financial records]].
* [[Scriptures on CD-ROM | The Scriptures]]: Both standard and resource versions are provided with the MLS installation CD for installation on unit administrative computers.
* Missionary Recommendation Software: This DOS-based software has generally been replaced by the online [[Missionary Recommendation System]].

== Third party software ==
'''Useful software not provided by CHQ.''' In general, [[CHQ]] has recommended free software applications such as OpenOffice, and it is prudent for units to avoid using sacred tithing funds to purchase software, especially when equivalent applications can be obtained at no cost. However, there is no prohibition against purchasing third-party applications, or receiving donations of software, as long as the unit scrupulously adheres to the license agreement. Generally this means that a copy of the license certificate is physically in the clerk's office. In the case of donated software, the donor must no longer be using the software in any way.

=== Anti-virus and anti-malware software ===
*[[Sophos Anti-Virus]]: Released to stake clerks and stake technology specialists 22 December 2009 for installation by 24 January 2010. The Church uses this software for anti-virus and anti-malware protection.
*[[Symantec Antivirus]]: Installed during [[Desktop 5.5]] installation. The Church used this software for antivirus protection for many years, but the Church discontinued its use.
*[Authentium's Command Antivirus]: The Church used this software for antivirus protection for many years, but the Church discontinued its use.

=== Office software ===
Office software can enable a clerk to perform many useful [[Office software tasks | tasks]] that are not available in Church-supplied software. Word processing and spreadsheet software is particularly helpful for clerks. The most commonly used applications are:
* [http://www.openoffice.org/ Open Office]: Open Office is an office suite, consisting of a word processor and spreadsheet, along with other applications. It is compatible with all other major office suites. The product is free to download, use, and distribute. The Church recommends use of this suite.
* Microsoft Office: Because of cost, the Church does not recommend purchasing this software with budget funds. Open Office can perform all the essential functions of Microsoft Office.
* Microsoft Works: For a time, the Church made a specially-licensed version of Microsoft Works available to units. This practice has been discontinued and the Church now recommends the use of OpenOffice.

=== Utilities ===

* [http://www.cutepdf.com CutePDF]: Freeware that is included with the [[Desktop 5.5]] image which allows a user to export any document or report from any Windows application into a distributable PDF document.
* [http://www.pdfforge.org/products/pdfcreator/ PDFCreator]: Freeware that allows a user to export any document or report from any Windows application into a distributable PDF document.

=== Third party tools ===
[http://stakecentral.com/ Stake Central/Ward Central]:
Stake Central allows you to export a [[stake directory]] to an Android cell phone. Ward Central allows you to export a [[ward directory]] to an Android cell phone.

[http://avikey.com/iStake/ iStake]:
iStake allows you to export a stake directory to an iPhone or BlackBerry device.

[http://www.wardtools.org/ Ward Tools]:
Works on iPhone OS, Windows Mobile OS, and Palm OS based devices.

[http://hcgl.eng.ohio-state.edu/~mills/WardInfo/WardInfo.html WardInfo]

[http://web.mac.com/marlo.steed/MemDbase/Welcome.html MLS Companion Database]:
The MLS Companion Database is designed to provide useful information to church leaders interested in keeping notes on member interviews and can be installed and used on personal computers. Information is imported from MLS and then merged with custom information on each individual. There is a stake and a ward version. There is also a program to facilitate sending out electronic ward bulletin e-mails and another application that works for YSA FHE coordinators to make group assignments and e-mail groups. These are free downloads and need no other software to run.

[http://www.ldsauxiliaryassistant.com/ LDS Auxiliary Assistant]

[http://andrewr.info/giftaid.zip Gift Aid]: (UK Only) A small Windows utility that can be used by members to calculate [http://www.hmrc.gov.uk/charities/gift-aid.htm Gift Aid] - the value of donations to charities eligible for tax relief under UK tax law. When first run, this program assumes a 22% tax rate, but that rate can be changed and stored for subsequent uses of the software.
{{further|Gift Aid}}

[[Category:Technology]]

Talk:Translation Assistance

2010-07-14T21:25:24Z

Lindsayre: moved Talk:Translation Assistance to Talk:Translation assistance

#REDIRECT [[Talk:Translation assistance]]

Talk:Translation assistance

2010-07-14T21:25:24Z

Lindsayre: moved Talk:Translation Assistance to Talk:Translation assistance

== Purpose of article ==

I know this article is just getting started, but I have several concerns about it:
# The title does not seem appropriate. It doesn't communicate the purpose or scope of the article. Is it for translating applications? wiki pages? documentation?
# This article seems to duplicate work that has already begun in the article [[Translation glossary]].
# Why is this so important that it needs to be linked to from the [[Main Page]]?
-- [[User:Aebrown|Aebrown]] 22:25, 22 December 2009 (UTC)
: This is a work in progress document and is not complete yet. This page is the translations for a specific project. I'll change the name and remove the link from the home page. [[User:Welchtc|Tom Welch]] 15:04, 23 December 2009 (UTC)
----
: Alan, does this format better explain the purpose of the page? [[User:Welchtc|Tom Welch]] 15:09, 23 December 2009 (UTC)

:: Yes, this is a great improvement. I think you did a good job in the introduction of explaining the purpose of the page, and how it is distinguished from the [[translation glossary]]. Because it is clear that there may be many projects on this page over time, the more general title seems appropriate. -- [[User:Aebrown|Aebrown]] 15:54, 23 December 2009 (UTC)

Main Page

2010-07-14T20:48:25Z

Lindsayre: per Stephen Carlile, MLS Product Manager

<div style="margin: 10px 0px 0px 0px;">
<div style="background-color: #f2f3e5; text-align: center;">
==Welcome to the LDSTech Wiki==
</div>
The purpose of this wiki is for the Church and community members to collaborate on various documents and technology projects sponsored by the Church. We invite all to participate. '''New users''', please review the [[Requirements for Participation]] and [[Guidelines|Wiki Guidelines]] pages.
<table width="100%" cellspacing="10" cellpadding="0">
<tr valign="top">
<td width="50%">
<div style="margin: 0px 5px 0px 0px; border: 1px solid #afa3bf;">
<div style="background-color: #ddcef2; text-align: center;">

=== Project Wiki Menu ===
</div> 
<table width="100%" cellspacing="10" cellpadding="0" border="0">
<tr valign="top">
<td width="50%"><div style="background-color: #ddcef2; padding-left: 10px; ">

=====Announcements=====
</div>
* [[file:New.gif]][[Mormon_Channel_BlackBerry_Application#Version_1.0 | Mormon Channel for Blackberry version 1.0 is released]]
* [[Subversion Change to Dev | Subversion has changed locations]]
* [[LDS_Java_Stack | LDS Java Stack Documentation]]
* [[General_Announcements#Where_is_Subversion | Subversion URL]]
* [[General_Announcements#Syntax_Highlighting | Syntax Code Highlighting in Wiki]]
</td>

<td><div style="background-color: #ddcef2; padding-left: 10px; ">

=====Participation & Current Needs=====
</div>
* [[LDSTech:About | New to the LDSTech Wiki?]]
* [[Requirements for Participation | Requirements for Participation]]
* [http://www.mediawiki.org/wiki/Help:Formatting Help with Formatting Documents]
* [[Current Needs]]
* [[Getting Involved with Projects | How to get involved]]
* [[Community Development Best Practices | Dev Best Practices]]
</td>
</tr>
<tr valign="top">
<td><div style="background-color: #ddcef2; padding-left: 10px; ">

===== Current Projects =====
</div>
* [[Community Projects | A listing of all of our community projects]]
* [[Home Teaching / Visiting Teaching Application | Home Teaching / Visiting Teaching Application]]
* [[Local Unit Website Project | Local Unit Website Project]]
* [[Mormon Channel | Mormon Channel Mobile Applications]]
* [[:Category:Mobile Gospel Library|Mobile Gospel Library Applications]]
* [[YSA Project]]
</td>
<td><div style="background-color: #ddcef2; padding-left: 10px; ">

===== Feedback & Suggestions =====
</div>
* [[MLS:_Feedback_and_Suggestions | MLS (Member and Leader Services)]]
* [[LUWS:_Feedback_and_Suggestions | LUWS (Local Unit Web Sites)]]
* [[Online_Scriptures:_Feedback_and_Suggestions | Online Scriptures]]
</td>
</tr>

<tr>
<td><div style="background-color: #ddcef2; padding-left: 10px; ">
===== Internet & Family Safety =====
</div>
* [[Internet (Family Safety) | Internet Safety]]
* [[Cell Phones (Family_Safety) | Cell Phone Safety]]
* [[Family Safety | more...]]
</td>

<td><div style="background-color: #ddcef2; padding-left: 10px; ">
===== Services Deployed to Community =====
</div>

* [[Community_Services_Service_Access | Accessing Services]]
* [[Community_Services_List_of_Services | List of Services]]
* [[Community_Services_version_2_Overview | more...]]
</td>
</tr>

</table>
</div> 
</td>
<td>
<div style="margin: 0px 0px 0px 10px; border: 1px solid #a3b0bf;">
<div style="background-color: #cedff2; text-align: center;">

=== Clerk Wiki Menu ===
</div>
<table width="100%" cellspacing="10" cellpadding="0" border="0">
<tr valign="top">
<td width="50%"><div style="background-color: #cedff2; padding-left: 10px; ">
=====General=====
</div>
* [[Clerks Overview|Overview]]
* [[Stake Clerk]] / [[Ward Clerk]]
* [[MLS]]
* [[Letters and policies archive]]
* [[Glossary]]
* '''[[Tip of the Week]]!'''
</td>
<td><div style="background-color: #cedff2; padding-left: 10px; ">
=====Financial=====
</div>
* [[Financial Clerk]]
* [[Financial Audit]]
* [[Reconciliation]]
* [[:Category:Finance|more...]]
</td>
</tr>
<tr valign="top">
<td><div style="background-color: #cedff2; padding-left: 10px; ">
===== Membership =====
</div>
* [[Membership Clerk]]
* [[Membership Records]]
* [[Recording Ordinances]]
* [[Membership Audit]]
* [[:Category:Membership|more...]]
</td>
<td><div style="background-color: #cedff2; padding-left: 10px; ">
===== Statistical/Historical =====
</div>
* [[Statistical Clerk]]
* [[Statistical Reporting]]
* [[Quarterly Report]]
* [[Annual History]]
* [[:Category:Statistical|more...]]
</td>
</tr>
<tr valign="top">
<td><div style="background-color: #cedff2; padding-left: 10px; ">
===== Technology =====
</div>
* [[Stake Technology Specialist]]
* [[Meetinghouse Internet]]
* [[Meetinghouse Webcast]]
* [[Satellite Broadcasts]]
* [[Local Unit Website]]
* [[:Category:Technology|more...]]
</td>
<td><div style="background-color: #cedff2; padding-left: 10px; ">
=====Unit Administration=====
</div>
* [[:Category:Roles|Roles]]
* [[CDOL]]
* [[Maps and Boundaries]]
* [[file:New.gif]][[LDS Maps]]
* [[Training]]
* [[:Category:Unit Administration|more...]]
</td>
</tr>
<tr>
<td colspan="2">
{{Box
| title=Acknowledgement
| color=blue
| content=For many years [[User:Kslarsena|Kent S. Larsen]] of New York, New York, has personally funded and maintained a mailing list, discussion forum, and (more recently) a wiki for [[LDSClerks|LDS clerks]]. The administrators of the LDSTech wiki wish to thank this pioneer of clerk training and the other long-time contributors to his site for generously donating all of the contents of their wiki (more than 100 pages of information) to the new LDSTech wiki. This contribution is a great blessing to clerks around the world, allowing the new site to “go live” overnight.
}}
</td>
</tr>
</table>
</div>
</td>
</tr>
</table>
__NOTOC__
__NOEDITSECTION__

PFR

2010-07-13T22:36:19Z

Lindsayre: Redirected page to Physical facilities representative

#redirect [[Physical facilities representative]]

Physical Facilities Representative

2010-07-13T22:35:22Z

Lindsayre: moved Physical Facilities Representative to Physical facilities representative

#REDIRECT [[Physical facilities representative]]

Physical facilities representative

2010-07-13T22:35:22Z

Lindsayre: moved Physical Facilities Representative to Physical facilities representative

The stake physical facilities representative (PFR) is a high councilor<ref>''Church Handbook of Instructions, Book 1'' [2006], p 163.</ref> assigned to interface with the local Facilities Management (FM) Group on all matters relating to the buildings. The PFR is responsible for the following:
* Ensuring standards for meetinghouse use and care
* Distributing and controlling [[building keys]]
* Training ward building representatives
* Completing annual meetinghouse inspections

== References ==
<references/>

[[Category:Roles]]

Physical facilities representative

2010-07-13T22:35:05Z

Lindsayre:

Patriarchal Blessing

2010-07-13T22:30:08Z

Lindsayre: moved Patriarchal Blessing to Patriarchal blessing

#REDIRECT [[Patriarchal blessing]]

Patriarchal blessing

2010-07-13T22:30:08Z

Lindsayre: moved Patriarchal Blessing to Patriarchal blessing

'''Patriarchal blessings''' are given to worthy members of the Church by ordained patriarchs. Patriarchal blessings include a declaration of a person's lineage in the house of Israel and contain personal counsel from the Lord. As a person studies his or her patriarchal blessing and follows the counsel it contains, it will provide guidance, comfort, and protection.<ref>lds.org, Gospel Topics, [http://lds.org/ldsorg/v/index.jsp?vgnextoid=bbd508f54922d010VgnVCM1000004d82620aRCRD&locale=0&sourceId=17517c2fc20b8010VgnVCM1000004d82620a____ Patriarchal Blessings]</ref>

== Filling out the Patriarchal Blessing Recommend form ==
[[MLS]] contains the Patriarchal Blessing Recommend form. From the '''Reports/Forms''' menu, select '''Print Form'''. Select the name fo the recipient from the list of ward members. Most of the relevant information required for the form is filled in automatically.

[[Membership records]] in MLS do not hold information about whether a person has received a patriarchal blessing or not. If a unit leader requires this information to be held it could done using a [[Custom fields (MLS)|custom field]].

== Requesting a copy of a patriarchal blessing ==

[[Ward clerk|Clerks]] may be asked by a member to help them obtain a copy of a patriarchal blessing. This can be done by following the instructions given on lds.org for [http://www.lds.org/churchhistory/archives/pbinfo Patriarchal Blessing Requests]. Members can obtain a copy of a patriarchal blessing for:
* Self
* Spouse
* A direct line descendant
* A deceased direct line ancestor

Alternatively, you may call (800) 453-3860 x23581 and listen to a recorded message which has the same information. If you have any additional questions you may call (800) 453-3860 x22272.

== References ==
<references />

[[Category:Membership]]

Patriarchal blessing

2010-07-13T22:29:57Z

Lindsayre:

Official sources

2010-07-13T22:17:41Z

Lindsayre:

Clerks should rely on '''official sources''' for instructions regarding their callings. Claims in the LDSTech wiki will be more reliable if they are backed up by references to official sources.

== Printed documents ==
The ''Church Handbook of Instructions'' (as possibly amended or extended by subsequent letters from the First Presidency) is the authoritative source of policy and procedures for clerks. The CHI consists of two volumes:
* Book 1 (for Bishoprics and Stake Presidencies); current edition is 2006.
* Book 2 (for Auxiliaries and Organizations); current edition is 1998.

Occasionally the Church sends letters to stake presidents and bishops. These will sometimes amend or extend the policies in the CHI. Such letters should be kept on file in each ward and stake until instructions are sent to destroy them (as often happens when a new edition of the CHI is released). Stake presidents also have access to an [[Official Communications|online repository]] of these letters in PDF format.

== MLS documents ==
The [[MLS]] help system contains procedural and policy instructions. It is accessible by pressing the F1 key, or by choosing Help from the Help menu. The sections titled "Membership Policies" and "Financial Policies" are particularly helpful.

The Record Keeping FAQ is available on the Help menu, under Frequently Asked Questions. This covers a wide variety of topics for Membership, Finance, Transmission, MLS Usage, and General Questions in a question and answer format.

Under Other Resources, Confidential Forms, you will find helpful forms such as those used for disciplinary action, application to the First Presidency, etc. The opening screen of that section of MLS has helpful instructions. The forms themselves also have useful instructions, which you can see by printing or previewing the forms.

Under Other Resources, Church Audits, you will find the [[Financial Audit|financial audit forms]] for stakes, wards, and family history centers. These audit forms contain detailed instructions about policies and procedures.

== Online training ==
The online [http://www.lds.org/pa/display/0,17884,6074-1,00.html Record Keeping and Auditing Training] is available on lds.org under Serving in the Church, Melchizedek Priesthood, or at clerk.lds.org under Training. It is also available in MLS through the Help menu (assuming that it was properly installed according to instructions). The lessons may be downloaded for installation on Church administrative computers, or personal computers used for learning, training, and support. The downloaded version of the training lessons contains PDF documents containing the text of the lessons.

The online training has lessons targeted for:
* Stake Presidents
* Bishops
* Auditors and Audit Committee
* [[Stake Clerk|Stake]] and [[Ward Clerk|Ward]] Clerks
* [[Financial Clerk|Financial Clerks]]
* [[Membership Clerk|Membership Clerks]]
* [[Historical Specialist|Historical Specialists]]

In addition to training courses, the online training page contains helpful documents:
* [http://www.lds.org/bfs/MLS_Help_Manual.pdf MLS Software Manual]
* [http://www.lds.org/bfs/RecordKeepingFAQ.pdf Record Keeping FAQ]
* [http://www.lds.org/bfs/Reconciliation.pdf MLS Reconciliation Instructions]
* [http://www.lds.org/bfs/MLS_Overview.pdf Overview of MLS]
* [http://www.lds.org/bfs/MLS_Ward.pdf Using MLS: Ward and Branch Instructions]
* [http://www.lds.org/bfs/MLS_Stake.pdf Using MLS: Stake and District Instructions]

== Online resources ==
Other documents can be found on the stake and ward web sites hosted on lds.org under Record Keeping Information. Note that you will only be able to access the Record Keeping Information if you are designated in the Leadership Directory section of the web site as some sort of clerk or priesthood leader. However, at present some of these documents are out of date, and several are located or linked to from the [http://clerk.lds.org Clerk and Technology Support] site. However, there are two helpful documents located on the stake and ward web sites:
* MLS Membership Supplement
* MLS Finance Supplement

The Clerk and Technology Support site at http://clerk.lds.org provides a wealth of information. It contains a repository of letters and policies relevant to clerks, troubleshooting guides, a calendar of important deadlines, Meetinghouse Internet instructions, and links to MLS Downloads, training lessons, and a [http://tech.lds.org/forum discussion forum].

The [[letters and policies archive]] on the Clerk Wiki is a collection of documents relevant to clerks.

The MLS site at http://mls.lds.org (login required, available from your [[Stake Technology Specialist]]) contains several documents under Local Unit Computer Instructions:
* Desktop 5.5 Instructions and related documents
* Information regarding serious C drive errors (documents the Backup/Restore capabilities of Desktop 5.5)
* Discontinued Unit Instructions (helpful summary of steps to follow as a unit is discontinued to deal with membership, financial, and computer issues)

Some forms and policy documents are available through http://www.ldscatalog.com using a unit login, under Unit Administration.

== Messages ==
Occasionally messages will be sent to clerks via the MLS messaging system, or via e-mail to [[Stake Clerk|stake clerks]] and [[Stake Technology Specialist]]. The e-mail communication will happen only if [[Callings#Special_Callings|callings have been set up properly]] on the [[LUWS]].

== See also ==
* [[Training]]

[[Category:General]]
[[Category:Help]]

Official communications

2010-07-13T22:16:24Z

Lindsayre: /* E-Mail Sent to Clerks */

'''Official Communications''' are sent by mail to stake presidents, and usually also to bishops. Wards and stakes should file printed copies of these letters. Electronic versions are sent to stake presidents via an official e-mail account and are also available in an online repository. Some selected letters are made public on [http://www.lds.org lds.org] or the [http://www.ldschurchnews.com/letters/ LDS Church News]. Occasionally e-mail will be sent to stake clerks or stake technology specialists.

== ldsmail.net E-Mail account ==
[[LDSMail]] is an email system for church leaders and missionaries. Each stake is issued an official e-mail account at [http://www.ldsmail.net www.ldsmail.net], which only the stake president may access. The login for the account is the stake's unit number, but it is not accessible until the account has been activated for use with ldsmail.net.

To activate the stake president's account, call church headquarters and ask for the LDS leader e-mail. They will confirm your stake data and send an initial password key to your stake president by regular mail. Using the password key you can login and access the ldsmail account.

Official letters will be sent to the e-mail account. Other messages may also be sent to the stake's e-mail address by general authorities, area authorities, mission presidents, temple presidents, regional welfare personnel, and other stake presidents.

== Online Official Communication Library ==
An official repository of communications is stored at [http://apps.lds.org/letters apps.lds.org/letters]. The [[Login Credentials#Stake Unit|login name]] is the stake's unit number, and the password is the same as the ldsmail.net password.

As communications become out of date, they are removed from the repository. The repository is better viewed in Internet Explorer than Firefox (it does not sort and display properly in Firefox). If a document appears blank, try reinstalling Adobe Acrobat Reader.

The [[letters and policies archive]] on the Clerk Wiki is a collection of documents relevant to clerks that were originally posted to the Official Communication Library.

== LDS Church News ==
The [http://www.ldschurchnews.com LDS Church News] will occasionally publish those letters that the Church chooses to make public. These are collected on a web page titled [http://www.ldschurchnews.com/letters/ First Presidency Letters].

== E-Mail sent to clerks ==
Sometimes the Church will send notifications of new [[MLS]] software versions or other pertinent information to [[Stake Clerk|stake clerks]] or [[Stake Technology Specialist|stake technology specialists]]. People with those callings can insure that they get the necessary e-mail by:
* Making sure that their preferred e-mail address is correctly specified in their user profile of the [[Local Unit Website]];
* Making sure that the leadership directory of the local unit website has them listed in the appropriate callings

[[Category:Unit Administration]]

Training checklists

2010-07-12T22:42:46Z

Lindsayre:

All too frequently record keepers learn their responsibilities through a haphazard process of on-the-job trial and error. Below are checklists to ensure that members with record-keeping responsibilities are properly oriented, trained (even "certified", if you like), as qualified to perform their callings well.

The clerk wiki is a valuable resource packed with information, but a newly called clerk needs a guide (a simple lesson plan, really) to navigate the content, moving from basic to more complex concepts, in an order that makes sense. The checklists below could follow the order found in the designs of the [http://www.lds.org/pa/display/0,17884,6074-1,00.html record-keeping and auditing training] on lds.org, but this is not a requirement.

Each item in the checklist should be brief. Do not try to explain policies and procedures here. Simply link from an item in the checklist to the explanation in an appropriate content source (another wiki page, an online lesson, a notice, or some other document). If the explanation isn't available, start a new page for it. As these checklists grow we can create individual pages for each.

== Stake president ==
The purpose of this checklist is to help a stake president understand his record-keeping responsibilities. Review the following topics:
# [[Confidentiality|Confidentiality of records]]
# [[Leaders' responsibilities for record keeping#Stake President's Responsibilities for Record Keeping|The record-keeping responsibilities of the stake president]]
# Delegation of record-keeping responsibilities
#* [[Stake clerk]]
#* [[Assistant stake clerk]]
#* [[Stake technology specialist]]
# On-line training
#* {{TrainingURL|stakepresident}}
#* {{TrainingURL|stakepresmls}}
# Reports and forms the stake president reviews and/or signs
#* [[Quarterly Report]]
#* [[Financial audit|Stake financial audit]]
#* [[Annual financial reporting|Ward Tithing Declaration Reports]]
#* [[Ordinance and Ordination Certificates|Melchizedek Priesthood Ordination Certificates]]
#* [[Annual history]]

== Stake clerk ==
The purpose of this checklist is to help a stake clerk understand his major responsibilities. Review the following topics:
# [[Confidentiality|Confidentiality of records]]
# Four Responsibilities
#* [[Stake clerk#Trainer|Trainer]]
#* [[Stake clerk#Administrator|Administrator]]
#* [[Stake clerk#Record keeper|Record keeper]]
#* [[Stake clerk#Problem solver|Problem solver]]
# On-line training
#* {{TrainingURL|stake_clerk}}
#* {{TrainingURL|intromls}}
# Reports the stake clerk reviews and/or signs
#* [[Membership audit]]
#* [[Annual financial reporting#Stakes|Ward Tithing Declaration Reports]]
#* [[Annual History]]
#* [[Quarterly Report]]

== Stake membership clerk ==

== Stake finance clerk ==
# The [[companionship principle]]
# [[Reconciliation]]

== Stake auditor ==

== Stake audit committee member ==

== Bishop ==
The purpose of this checklist is to help a bishop understand his record-keeping responsibilities. Review the following topics:
# [[Confidentiality|Confidentiality of records]]
# [[Leaders' responsibilities for record keeping#Bishop's Responsibilities for Record Keeping|The record-keeping responsibilities of the bishop]]
# Delegation of record-keeping responsibilities
#* [[Ward clerk]]
#* [[Assistant ward clerk]]
# On-line training
#* {{TrainingURL|bishop}}
#* {{TrainingURL|intromls}}
# Reports and forms the bishop reviews and/or signs
#* [[Quarterly Report]]
#* [[Financial audit|Ward financial audit]]
#* [[Annual financial reporting|Ward Tithing Declaration Report]]
#* [[Ordinance and Ordination Certificates|Aaronic Priesthood Ordination Certificates]]
#* [[Annual history]]

== Ward clerk ==
# The [[Clerks Overview|importance]] of accurate record keeping
# [[Confidentiality]] and data privacy requirements
# Password security
# [[Companionship principle]]
# [[Training]] resources
#* [[Stake clerk]] - every six months in stake priesthood leadership meetings or as needed
#* [http://www.lds.org/pa/display/0,17884,6074-1,00.html Online lessons]
#* MLS help
#* [[Main Page|Clerk wiki]]

== Ward membership clerk ==
# The [[Clerks Overview|importance]] of accurate record keeping
# [[Confidentiality]] and data privacy requirements
# Password security
# Receiving records of new move-ins
# Updating/correcting records of current ward members (ordinances and ordinations, etc.)
# Records of members who move out
# [[Training]] resources
#* [[Ward clerk]] - within 30 days of calling and as needed thereafter
#* [http://www.lds.org/pa/display/0,17884,6074-1,00.html Online lessons] about membership records
#* MLS help and the Membership Policies included there
#* [[Main Page|Clerk wiki]]

== Ward finance clerk ==
# The [[companionship principle]]
# [[Reconciliation]]

== Ward executive secretary ==

[[Category:Unit Administration]]

Login credentials

2010-07-12T21:53:50Z

Lindsayre:

'''Login credentials''' are required for accessing many Church systems. Several different credential systems exist, although some are shared among multiple systems.

== LDS Account ==
{{main|LDS Account}}
The LDS Account is the new, unified online LDS credential and login system. It is described in an [http://tech.lds.org/index.php?option=com_content&view=article&id=4:lds-account&catid=1:miscellanous article on the main page of LDSTech]. Newer web sites use this system, while many existing LDS sites are being migrated to this platform.

A complete list of sites using LDS Account can be found under [[Church Websites]], but the following is a partial list:
* [http://ldsaccount.lds.org LDS Account]: Sign up for an LDS Account
* [[Temple Recommends#Temple Entry System|Temple Entry System]] (online temple recommend renewals)
* [[Missionary Recommendation System]]
* New [[Church Directory of Organizations and Leaders]] (CDOL)
* [https://tech.lds.org/wiki LDSTech Wiki]
* [http://tech.lds.org/forum LDSTech Forum]
* New [https://www.ldsces.org/emplogin/loginldsaccount.aspx Church Educational System] employee site
* [http://www.lds.org/churchhistory/museum/competition LDS International Art Competition]
* [[Local Unit Website|Local Unit Websites (LUWS)]]: Formerly used NetID, but now use LDS Account. [https://secure.lds.org/units/login Login Page]

== NetID ==
The LDS NetID is a user name that at one time was used for several systems, including the local unit web site (LUWS). However, it is gradually being replaced by LDS Account. Only a few sites remain that use it, including:
* Old [[Online Directory of Leaders]] (Discontinued as of January 2009)
* Old [https://www.ldsces.org/emplogin/loginldsaccount.aspx Church Educational System] (moving to LDS Account)
* [https://secure.lds.org/scs/ersdb Employment Resource Database]
* [http://www.lds.org/pef Perpetual Education Fund]

Most of these sites provide a means for updating the NetID account information, but it can also be updated directly at: [https://secure.lds.org/gso/edit_account Update NetID Profile]

== Stake Unit ==
Each stake president can use the stake unit number to access e-mail and the archive of official letters:
* [http://ldsmail.net LDSMail.net]. The password can be changed using the Options page as follows:
:''If you know the current password:''
# Log in to [http://ldsmail.net LDSMail.net]
# At the top of the main window next to the date, click the middle '''Options''' icon.
# In the '''Options - General Settings''' window, enter the old password once and the new password twice, and then click '''Save'''.
:''If you do not know the current password:''
:Contact your [[stake technology specialist]], who will contact the Global Service Desk.
* [http://apps.lds.org/letters Official Communication Library] (OCL). There is no option for changing the password; change it using LDSMail.net and it will affect the OCL as well.

== Miscellaneous ==
A variety of other systems have their own login credentials:
* [[MLS Users|Member and Leader Services (MLS)]]
* [http://www.familysearch.org FamilySearch]
* [http://www.ldscatalog.com LDS Catalog] (Online Distribution Services unit login)

[[Category:Websites]]

Login credentials

2010-07-12T21:30:07Z

Lindsayre:

'''Login credentials''' are required for accessing many Church systems. Several different credential systems exist, although some are shared among multiple systems.

== LDS Account ==
{{main|LDS Account}}
The LDS Account is the new, unified online LDS credential and login system. It is described in an [http://tech.lds.org/index.php?option=com_content&view=article&id=4:lds-account&catid=1:miscellanous article on the main page of LDSTech]. Newer web sites use this system, while many existing LDS sites are being migrated to this platform.

A complete list of sites using LDS Account can be found under [[Church Websites]], but the following is a partial list:
* [http://ldsaccount.lds.org LDS Account]: Sign up for an LDS Account
* [[Temple Recommends#Temple Entry System|Temple Entry System]] (online temple recommend renewals)
* [[Missionary Recommendation System]]
* New [[Church Directory of Organizations and Leaders]] (CDOL)
* [https://tech.lds.org/wiki LDSTech Wiki]
* [http://tech.lds.org/forum LDSTech Forum]
* New [https://www.ldsces.org/emplogin/loginldsaccount.aspx Church Educational System] employee site
* [http://www.lds.org/churchhistory/museum/competition LDS International Art Competition]
* [[Local Unit Website|Local Unit Websites (LUWS)]]: Formerly used NetID, but now use LDS Account. [https://secure.lds.org/units/login Login Page]

== NetID ==
The LDS NetID is a user name that at one time was used for several systems, including the local unit web site (LUWS). However, it is gradually being replaced by LDS Account. Only a few sites remain that use it, including:
* Old [[Online Directory of Leaders]] (Discontinued as of January 2009)
* Old [https://www.ldsces.org/emplogin/loginldsaccount.aspx Church Educational System] (moving to LDS Account)
* [https://secure.lds.org/scs/ersdb Employment Resource Database]
* [http://www.lds.org/pef Perpetual Education Fund]

Most of these sites provide a means for updating the NetID account information, but it can also be updated directly at: [https://secure.lds.org/gso/edit_account Update NetID Profile]

== Stake Unit ==
Each stake president can use the stake unit number to access e-mail and the archive of official letters:
* [http://ldsmail.net LDSMail.net]. The password can be changed using the Options page as follows:
:''If you know the current password:''
# Log in to [http://ldsmail.net LDSMail.net]
# At the top of the main window next to the date, click the middle '''Options''' icon.
# In the '''Options - General Settings''' window, enter the old password once and the new password twice, and then click '''Save'''.
:''If you do not know the current password:''
:Contact your stake technology specialist, who will contact the Global Service Desk.
* [http://apps.lds.org/letters Official Communication Library] (OCL). There is no option for changing the password; change it using LDSMail.net and it will affect the OCL as well.

== Miscellaneous ==
A variety of other systems have their own login credentials:
* [[MLS Users|Member and Leader Services (MLS)]]
* [http://www.familysearch.org FamilySearch]
* [http://www.ldscatalog.com LDS Catalog] (Online Distribution Services unit login)

[[Category:Websites]]

Netid

2010-07-12T21:28:04Z

Lindsayre: Redirected page to Login credentials#NetID

#redirect[[Login credentials#NetID]]

Stake president

2010-07-12T20:45:55Z

Lindsayre: Redirected page to Leaders' responsibilities for record keeping

#REDIRECT [[Leaders' responsibilities for record keeping]]

Executive secretary

2010-07-12T17:16:34Z

Lindsayre:

An '''executive secretary''' is an assistant to the [[bishop]]ric or stake presidency.
===Stake executive secretary===
The stake executive secretary is responsible for the following tasks:
* Coordinates stake business between the stake presidency and the high council
* Prepares meeting agendas
* Schedules appointments
* Distributes copies and Church publications and [[letters and policies archive|correspondence]]
* Reviews home teaching reports with the stake presidency
* Coordinates the Church magazine subscription drive for the stake
* Maintains a list (obtained from the wards) of stake members serving in the [[Moving_membership_records#Members_in_the_Military|military]]
* [[Training checklists|Trains]] ward executive secretaries (if requested)

===Ward executive secretary===
The ward executive secretary is responsible for the following tasks:
* Coordinates the Church service of the bishopric with the other leaders in the unit
* Prepares meeting agendas
* Schedules appointments
* Distributes copies of Church publications and correspondence
* Reviews home teaching reports with the bishop
* Coordinates the Church magazine subscription drive for the ward
* Helps with annual seminary and institute registrations (see the [http://www.lds.org/ldsorg/v/index.jsp?vgnextoid=dcef03dbb4bda110VgnVCM100000176f620aRCRD&locale=0 Seminary and Institute of Religion] website for detailed instructions)
* Maintains a list of ward members serving in the military

[[Category:Unit Administration]]
[[Category:Roles]]

Member record number

2010-07-12T16:53:23Z

Lindsayre: Redirected page to Membership record number

#redirect[[membership record number]]

Glossary

2010-07-09T20:43:58Z

Lindsayre: /* C */ added definition of CUBS

{{stub}}
For additional terms unique to the Church, its culture, and its people, including those not associated with the clerk function, see [http://www.mormonterms.com Mormon Terms].

{{A2ZTOC}}

== A ==
;Active : Participating on a regular basis, such as attending meetings, observing the principles of the gospel, and accepting Church callings; Under current Church policy, those who attend meetings at least once a month.

; AD - Active Directory
: Active Directory is an implementation of LDAP directory services by Microsoft for use in Windows environments. AD (also known as EAD) stores information and settings relating to an organization in a central, organized, accessible database.

; AF - Ancestral File
: A database containing family history information contributed by members of the Church and others from 1979 to 1999. The file contains millions of names linked in family groups and pedigrees. Ancestral File data may be accessed on FamilySearch.org.

;Agent Bishop : The Bishop responsible for a meetinghouse when that building has multiple wards.

; AJAX - Asynchronous JavaScript and XML
: AJAX is a Web development technique for creating interactive Web applications. It exchanges small amounts of data with the server behind the scenes, so that the entire Web page does not have to be reloaded each time the user makes a change.

; API - Application Programming Interface
: An application programming interface (API) is a source code interface that a computer library provides to support requests to be made of it by a computer program.
: [http://en.wikipedia.org/wiki/Application_programming_interface Wikipedia Definition]

;Area : A geographical administrative region of many stakes and missions, usually including hundreds of thousands of members. Areas often cover many nations and are presided over by either a General Authority or an Area Authority Seventy.

;Area Presidency : A Presidency of general or regional leaders who preside over an area of the Church.

;Area President : A general or regional leader, a General Authority or Area Authority Seventy, who presides over an area of the Church.

; ASA
: Church-managed Cisco ASA 5505 firewall used for meetinghouse Internet connections.

; ASCII
: American Standard Code for Information Interchange. A standard definition employing characters that can be read without conversion.

; ASE - Application Service Engineer

; ASP - Active Server Pages
: ASP is Microsoft's server-side script engine for dynamically-generated Web pages. Programming ASP Web sites is made easier by various built-in objects.
: [http://en.wikipedia.org/wiki/Active_Server_Pages Wikipedia Definition]

;Auxiliary Organizations : One of several organizations in a ward that do not include the priesthood quorums, including the Relief Society, Primary, Young Women, Young Men and Sunday School.

== B ==
; B2B - Business-to-Business
: Business-to-business (or B2B for short) is a marketing strategy that involves the transaction of goods or services between businesses (as opposed to relations between businesses and other groups, such as consumers or public administration).
: [http://en.wikipedia.org/wiki/B2B Wikipedia Definition]

; B2C - Business-to-Consumer
: B2C (also business-to-customer) describes activities of commercial organization serving the end consumer with products and services.
: [http://en.wikipedia.org/wiki/B2C Wikipedia Definition]

; B2E - Business-to-Employee
: B2E uses an intrabusiness network that allows companies to provide products and services to their employees. Typically, companies use B2E networks to automate employee-related corporate business.
: [http://en.wikipedia.org/wiki/B2E Wikipedia Definition]

;Baptism : The initiatory saving ordinance performed on those who have joined the Church or who have reached the age of eight, characterized by immersing the person completely in water. Baptisms therefore need to be recorded on Membership records.

; BEZ - Back End Zone
: All servers in the Provo Data Center have a "Front Door" and a "Back Door" interface. The "Back Door" interface is BEZ. BEZ is a flat network with all servers in the same IP subnet. Access to BEZ gives you access to all zones.

; BI - Business Intelligence
: BI is a broad category of applications and technologies for gathering, providing access to, and anlyzing data for the purpose of helping enterprise users make better business decisions.
: [http://en.wikipedia.org/wiki/Business_Intelligence Wikipedia Definition]

;Bishop : A priesthood leader responsible for the spiritual and temporal welfare of a ward. Bishops preside over most ward functions and activities, interview members of their wards for worthiness, call members of their ward to callings within the ward and oversee efforts to provide for ward members unable to provide for themselves.

;Block Schedule

; Blog - Web Log
: A blog is a Web site where entries are made in journal style and displayed in reverse chronological order.
: [http://en.wikipedia.org/wiki/Blog Wikipedia Definition]

; BO - BusinessObjects
: Enterprise software that is used for business intelligence.

;Branch : The smallest organized unit of the Church. A congregation not large enough to be made into a ward, or not in an area with enough members to make a stake.

;Branch Clerk : A priesthood leader responsible for the administrative functions of a branch; generally managing the membership and financial records of a branch.

;Branch President : The priesthood holder called and set apart to lead a branch.

;Bulletin : (a k a Ward Bulletin or Sacrament Meeting Program) The printed listing of planned prayers, talks and other sacrament meeting elements passed out at the beginning of each Sacrament Meeting in most LDS congregations.

== C ==
;CAB : Church Administration Building

;Calling : An office or assignment in the Church; An invitation to accept an office or assignment in the Church.

; CCN - Church Communications Network
: The Church's global network.

;[[CDOL]] : Church Directory of Organizations and Leaders

; CES - Church Educational System

;CFAR : A back office system used by administration offices for financial record-keeping in North America.

;CHI : Church Handbook of Instructions

;CHQ : Church Headquarters

;Church Handbook of Instructions : The policy manual the Church provides to Bishops and Stake Presidents

;Clerk : A priesthood holder responsible for tracking financial and membership information and maintaining the associated records.

;Clerk's Office : The room in an LDS meetinghouse or stake center that is used by the Clerks. The room where a unit's financial and membership transactions are made and the associated records are kept.

;COB : Church Office Building

;Confirmation : An ordinance performed after baptism whereby a person becomes a member of The Church of Jesus Christ of Latter-day Saints. This ordinance is performed under the direction of the bishop. One or more Melchizedek Priesthood holders place their hands on the person’s head and confirm them as a member of The Church of Jesus Christ of Latter-day Saints and use the wording “Receive the Holy Ghost.” May also pronounce a blessing as inspired by the Holy Ghost. Confirmation for eight-year-old [[members of record]] is performed at the baptism. Confirmation for converts is performed at a sacrament meeting on a Sunday following the baptism.

;Convert
:

; COTS - Commercial Off-the-Shelf
: COTS is a term for software or hardware products that are ready-made and available for sale, lease, or license to the general public. They are often used as alternatives to in-house development projects.
: [http://en.wikipedia.org/wiki/Commercial_off-the-shelf Wikipedia Definition]

;Court : ''Obsolete''. See Disciplinary Council

; CRM - Customer Relationship Management
: CRM is a broad term that covers concepts used by companies to manage their relationships with customers, including the catpure, storage, and analysis of customer information.
: [http://en.wikipedia.org/wiki/Customer_relationship_management Wikipedia Definition]

;CUBS - Church Unit Banking System
: Introduced in 2010, a worldwide back office system used by administration offices for financial record-keeping. Over time, all regions will transition from CFAR or LURBS to CUBS.

;CUFS : [[Church Unit Financial Statement]] (Bank Statement)

== D ==
;Disciplinary Council

;District

;District Clerk

;District President

; DIZ - Development Integration Zone

== E ==
; EAD - Enterprise Active Directory
: Active Directory is an implementation of LDAP directory services by Microsoft for use in Windows environments (also known as AD) stores information and settings relating to an organization in a central, organized, accessible database.
: [http://en.wikipedia.org/wiki/Active_Directory Wikipedia Definition]

; EFD - Exploration Findings Decoument
: This document is used to identify possible solutions for a specific project.

;Elders Quorum

;Elders Quorum President

;Endowment

;Equalised Contribution : Refers to the support from the General Missionary Fund that results in each missionary serving from a specific country contributing the same amount irrespective of where in the world they serve.

;ERC : Employment Resource Center

; ERS - [http://providentliving.org/content/list/0,11664,1962-1,00.html Employment Resource Services]

; EUP - End-User Productivity

== F ==
;Family History Center

;Fast Offering

; FCH - Family and Church History Department

;FHC : Family History Center

; FHL - [http://www.familysearch.org/Eng/Library/FHL/frameset_library.asp Family History Library]

;[[Financial Clerk]] : Person responsible for financial matters in the unit.

;FIS : Old DOS-based local unit financial software

;FM Group : Facilities Management Group

; FWIW - For What It's Worth

== G ==
;General Handbook of Instructions : ''Obsolete''. See Church Handbook of Instructions

;[[Geo code]] : A code used to group members into geographic areas, usually to analyze how a unit might be divided.

;GHI : General Handbook of Instructions. ''Obsolete''. See CHI

; GIDS - Global Identity Services
: Project to create LDS Sign-in.

; GIS - Geographic Information System
: A geographic information system (GIS) is a system for capturing, storing, analyzing, and managing data and associated attributes which are spatially referenced to the earth.
: [http://en.wikipedia.org/wiki/Gis Wikipedia Definition]

; GSD - Global Service Desk
: The GSD helps you resolve your computer-related questions and problems.

== H ==
;High Priests Group

;High Priests Group Leader

;[[Annual History|Historical Specialist]] : Clerk responsible for preparing the [[Annual_History|annual historical reports]].

;Home Teacher

;Home Teaching

== I ==
; ICS - Information and Communications Systems Department

; IGI - International Genealogical Index
: A list of names of deceased persons for whom temple ordinances have been performed. The most current version is available on the [http://www.familysearch.org/ FamilySearch] Web site.

;Inactive

;Inactivity

;[[Individual Ordinance Summary]] : A form that contains most of the information on a [[Membership Records|Membership Record]] that can appropriately be given to a member.

;Investigator

;[[Individual Ordinance Summary|IOS]] : Individual Ordinance Summary

; IP - Internet Protocol
: An Internet protocol is a unique address that devices use to identify and communicate with each other on a computer network utilizing the Internet protocol standard (IP).
: [http://en.wikipedia.org/wiki/IP_address Wikipedia Definition]

== J ==
; JSMB - [http://www.lds.org/placestovisit/location/0,10634,1872-1-1-1,00.html Joseph Smith Memorial Building]

== K ==
; KB - KnowledgeBase
: A database of articles that help employees resolve issues.

== L ==
;Less Active

;[[Priesthood Line of Authority|Line of Authority]] : The chain of ordinations for a priesthood holder showing who ordained him to his current office, who ordained the ordainer, and so on back to Jesus Christ.

;LUAAT : Local Unit Area Auditor Trainer

;[[Budget Allowance|LUBA]] : Local Unit Budget Allowance

;LURBS : Local Unit Receipting, Reporting, and Banking System - A back office system used by administration offices for financial record-keeping outside of North America. It provides various reports for local units, including a [[Ward/Branch Monthly Financial Report|monthly financial report]].

;[[LUWS]] - [http://www.lds.org/units/ Local Unit Web Site]
: Official Church Web sites that are accessible by members, at the branch, ward, and stake level that contains information about those units. Local unit Web sites contain information about specific units.

== M ==
;Member

;Membership

;[[Membership Clerk]] : Person responsible for maintaining membership records on the members of a unit.

;[[Membership Records|Membership Record]]

;MIS : Old DOS-based local unit membership software

;[[MLS]] - Member and Leader Services (membership and financial software)
: MLS software is for use by unit leaders, clerks, auxiliary and quorum leaders, and secretaries at both the ward and stake levels. MLS is designed to make Church record-keeping easier and more efficient.

;MRN : Membership Record Number

;[[Administration office|MSR]] : Membership and Statistical Records Department - the Church department that is commonly known to clerks as the [[administration office]].

== N ==
;[[NQI]] : Non-quality item - a financial transaction that is not complete after 2 months.

; NOB - North Office Building
: The building that is directly north of the Church Office Building and was previously called the Data Center.

== O ==
;Office

;Ordinance

;Ordination

== P ==
; PAF - Personal Ancestral File
: A Church-produced computer software program that enables people to compile and organize their genealogy on their personal computers. PAF can help members identify ancestors and prepare their names for temple work.

;Patriarch

;Patriarchal Blessing

; PC - Personal Computer

; PDD - Project Definition Document

;PEC : Priesthood Executive Committee

;PEF : Perpetual Education Fund

;Perpetual Education Fund

;Personal Priesthood Interview : ''Obsolete''. See Priesthood Interview

;Physical Facilities Representative : A local priesthood holder responsible for the physical status of a meetinghouse.

;PI : Priesthood Interview

; PIX
: Church-managed Cisco PIX firewall used primarily for FHC Internet connections.

;PLT : Priesthood Leadership Travel

;PPI : Personal Priesthood Interview. ''Obsolete''. See Priesthood Interview

;Presiding Bishop

; PRF - Pedigree Resource File
: A file of lineage-linked data submitted by both members and nonmembers through the [http://www.familysearch.org/ FamilySearch</a> Web site. The master index is available online and the entire file is available on CD. The Pedigree Resource File is the successor to the Ancestral File.

;Priesthood Executive Committee

;Priesthood Interview : A private stewardship meeting between a priesthood leader and a person who reports to him

== Q ==
;[[Quarterly Report]] : A report of member attendance and other key statistics submitted by wards to the stake and the Church each quarter

== R ==
;Recommend

;Record

;Record Keeping

;Relief Society

;RS : Relief Society

; RSS - Really Simple Syndication
: RSS is a Web-feed format tha tis used to publish frequently updated digital content to consumers who use RSS aggregators to notify them of updates.
: [http://en.wikipedia.org/wiki/RSS Wikipedia Definition]

== S ==
; SAV - Symantec Anti-Virus

; SDK - Software Development Kit
: SDK is typically a set of development tools that allows a software engineer to create applications for a certain software package, software framework, hardware platform, computer system, video game console, operating system, and more.
: [http://en.wikipedia.org/wiki/Software_development_kit Wikipedia Definition]

; SEO - Search Engine Optimization

; SERP - Search Engine Results Page

;Set Apart

;SFS : Stake Financial Summary (monthly summary report on all units)

; SOAP - Simple Object Access Protocol
: A protocol for exchanging XML-based messages over a computer network, normally using HTTP.
: [http://en.wikipedia.org/wiki/SOAP Wikipedia Definition]

; SORT
: An internal conference hosted by ICS for technical Church employees.

; SRD - Solutions Requirement Document
: The SRD is used to identify the business requirements and business case for a proposed technology project.

; SSH - Secure Shell
: SSH is a communication system that uses public-key cryptography to establish a secure connection between remote computers.
: [http://en.wikipedia.org/wiki/Ssh Wikipedia Definition]

;Stake

;[[Stake Clerk]] : Person responsible for all clerical activities in a stake.

;Stake President

;[[Stake Technology Specialist]] : Person responsible for the technology assets of the stake and each ward in the stake.

;[[Statistical Clerk]] : Person responsible for collecting and preparing the [[Quarterly Report]].

== T ==
;Temple

;Temple Ordinances

;Temple Recommend

;Temporal

;Tithing

;Tithing Settlement

== U ==
;Unit : A congregation or other function in the Church that is responsible for its budget. Wards, Stakes, Branches, Districts, Family History Centers, etc., are all examples of Units.

== V ==
;Visiting Teacher

;Visiting Teaching

; VoIP - Voice Over Internet Protocol
: The technology that allows voice communication (such as telephone) over a network instead of through traditional phone lines. The Church has deployed VoIP in several locations indlucing BYU, the North Office Building, the Triad Center, and Ghana.
: [http://en.wikipedia.org/wiki/Voip Wikipedia Definition]

; VPN - Virtual Private Network
: VPN is a private communications network often used within a company, or by several companies or organization, to communication confidentially over a publicly accessible network.
: [http://en.wikipedia.org/wiki/Vpn Wikipedia Definition]

== W ==
;Ward

;Ward Budget

;[[Ward Clerk]] : Person responsible for all clerical activities in a ward.

;Ward Council

;Ward Welfare Committee

;Welfare

;Welfare Services

== Y ==
;Young Men

;Young Single Adults

;Young Women

[[Category:Help]]

Church Directory of Organizations and Leaders

2010-07-09T19:42:11Z

Lindsayre: /* Data interchange between CDOL and MLS */

{{Template:CDOL}}
The online '''Church Directory of Organizations and Leaders (CDOL)''' provides authorized priesthood leaders and clerks with information on Church units and other organizations within the Church, including contact information for their leaders. CDOL is available to:
* General Authorities
* Church headquarters managers and employees based on their assigned responsibilities
* Area administration office managers and employees based on their assigned responsibilities
* Local priesthood leaders worldwide

== Capabilities ==
CDOL allows leaders to:
* Look up leaders of other units, including contact information
* See the organizational structure of units. For example, a stake would have links to the wards and branches within the stake and any family history centers in the stake, as well as larger entities that include the stake, such as areas, welfare regions, temple districts, etc.
* Access a Unit Locator to find what ward and stake contains a given street address
* View current unit boundary maps.
* Find how to contact any Church department
* Create a customized directory
* Perform searches for organizations or leaders using multiple search criteria
* Save searches
* See the current local time for units
* See all [[Callings#Difference between standard positions and custom positions|Standard Positions]] for units in the user's ward and stake
** ''This is currently available to bishops and branch presidents, stake and district presidencies and stake and district clerks.''

== Accessing CDOL ==
This online CDOL uses [[LDS Account]] credentials and is located at https://cdol.lds.org. If you do not have an LDS Account, you will need to [[LDS_Account#Create_an_account|create]] one the first time you visit the website. This can be done by clicking the link "Register for an LDS Account."

=== Authorized users ===
User privileges are based on the nature of the assignment (such as Stake President, Bishop, Ward Clerk, Church Employee, etc.). In most cases, users have only search and view capabilities. Adding and editing rights are limited to users in specific positions, such as managers and employees at Church Headquarters and Area Administration Offices.

To have access, users must be listed in the correct standard position in CDOL and have an LDS Account. People with these [[callings]] will be listed in CDOL if they have been added using the appropriate [[Leader and Unit Change Request]] form or are properly listed in MLS using the standardized callings.

The following positions have been approved for access:
{| border="1" cellspacing="0" cellpadding="5"
! style="background:#f0f0f0;"|Stake
! style="background:#f0f0f0;"|Ward
|-
| Stake President||Bishop
|-
| Stake Presidency Counselors||Bishopric Counselors
|-
| Stake Clerk and Assistant Clerks||Ward Clerk
|-
| Stake Executive Secretary and Assistant Executive Secretary||Executive Secretary
|-
! style="background:#f0f0f0;"|District
! style="background:#f0f0f0;"|Branch
|-
| District President||Branch President
|-
| District Presidency Counselors||Branch Presidency Counselors
|-
| District Clerk and Assistant Clerks||Branch Clerk
|-
| District Executive Secretary and Assistant Executive Secretary||Branch Executive Secretary
|-
|}

The above positions have the following rights:
* View all public non sensitive data.
* Edit contact information for their positions.
* View all Church standard positions for their units.
* Stake/District positions can view all standard positions on their child units.
* Ward/Branch positions can view all standard positions for their Stake/District.
* View current unit boundary maps.

==== Family History Center directors ====
FHC directors can access CDOL, but can only view the following organizations: Family History Center, Family History Service Center, Family History Training Center, and Family History Center - Public Library.

=== Alternative for those without access to CDOL ===
Someone without access to CDOL can look up the leader of a congregation using [[LDS Maps]]. Enter a member's address and the congregation responsible for that location is displayed. Click on that congregation's link to view the bishop's last name and a phone number.

For moving membership records, it is helpful to have the ward and stake unit numbers and names for the member's new address<ref>{{LDSTech|title=Alternative for getting unit numbers without access to CDOL|post=18744}}</ref>. The popup from maps.lds.org described above will have a link labeled "Go to Website" (assuming the new stake participates in the [[Local Unit Website]] program, which most do). Following that link will take you to the ward's home page. If you look closely at the URL for that page, it will end in "-nnnnnn,00.html"; the "nnnnnn" is the unit number for the ward. Similarly, if you then follow the "Stake Home" link from the ward's home page, you will be taken to the stake's home page, where you can examine the URL to obtain the stake's unit number.

== Data interchange between CDOL and MLS ==
Depending on the position being updated, data may flow in either direction between CDOL and MLS. CDOL also negotiates the exchange of data between stakes and wards when changes made using the stake's MLS affect child units or when changes made using the ward's MLS affect the parent unit.

; General Process
: Clerk enters or changes position(s) in [[MLS]].
: Clerk performs a [[MLS transmission|MLS Send/Receive]].
: CDOL processes data (usually within one hour of receiving, but Sundays may be several hours).
: For Wards/Branches - CDOL sends the positions to the Stake/District.
: For Stakes/Districts - CDOL sends the positions to all the child units.
; Positions which show on the CDOL summary (Stake Clerks, Assistant Stake Clerks, Executive Secretary).
: (All of the General Process applies)
: These are verified by a user at Church Headquarters before the change is shown on the summary page and sent back to units.
; Positions requiring Headquarters approval (Stake Presidency, Bishop).
: (All of the Positions which show on the CDOL summary applies)
: CDOL ensures that the correct approval has been granted before allowing verification.
: For new Stake Presidents this means confirming with the paperwork returned by the visiting General Authority.
: These position changes are done from the Stake’s MLS through the [[Leader and Unit Change Request]].

== Supported languages ==
The Church Directory of Organizations and Leaders will be translated into a total of 41 languages. Currently over 80% are translated.

=== Released languages ===
CDOL is currently available in the following languages. ''Please note that languages are viewed based on the user's browser setting. If the user's browser is set to Spanish (es) then the user will see CDOL screen text in Spanish.''

{| border="1" cellspacing="0" cellpadding="5"
! style="background:#f0f0f0;"|Language
! style="background:#f0f0f0;"|Code
! style="background:#f0f0f0;"|
! style="background:#f0f0f0;"|Language
! style="background:#f0f0f0;"|Code
|-
| Albanian||sq|| || Armenian||hy
|-
| Bulgarian||bg|| || Chinese - Traditional||zh
|-
| Czech||cs|| || Danish||da
|-
| Dutch||nl|| || English||en
|-
| Estonian||et|| || Finnish||fi
|-
| Fijian||fj|| || French||fr
|-
| German||de|| || Greek||el
|-
| Hungarian||hu|| || Italian||it
|-
| Japanese||ja|| || Korean||ko
|-
| Lithuanian||lt|| || Mongolian||mn
|-
| Norwegian||no|| || Polish||pl
|-
| Portuguese||pt|| || Romanian||ro
|-
| Russian||ru|| || Samoan||sm
|-
| Serbian (Cyrillic)||sr|| || Slovak||sk
|-
| Slovenian||sl|| || Spanish||es
|-
| Swedish||sv|| || Thai||th
|-
| Ukrainian||uk|| || Vietnamese||vi
|-
|}

=== Pending translations ===
CDOL is scheduled to be translated into the following languages.

Future releases
{| border="1" cellspacing="0" cellpadding="5"
! style="background:#f0f0f0;"|Language
! style="background:#f0f0f0;"|Code
|-
| Cambodian||km
|-
| Croatian||hr
|-
| Icelandic||is
|-
| Indonesian||id
|-
| Laotian||lo
|-
| Latvian||lv
|-
| Tongan||to
|-
|}

== CDOL versions ==
{| border="0" cellspacing="0" cellpadding="5"
| align="center" style="background:#f0f0f0;"|'''Version'''
| align="center" style="background:#f0f0f0;"|'''Release Date'''
| align="center" style="background:#f0f0f0;" colspan="2"|'''Related Pages'''
|-
|2.4.2 || 1 Jul 2010 || [[CDOL Release Notes 2.4.2|Release Notes]] || [[CDOL Known Issues 2.4.2|Known Issues]]
|-
|2.4.1.1 || 20 May 2010 || [[CDOL Release Notes 2.4.1.1|Release Notes]] || [[CDOL Known Issues 2.4.1.1|Known Issues]]
|-
|2.4.1 || 22 Apr 2010 || [[CDOL Release Notes 2.4.1|Release Notes]] || [[CDOL Known Issues 2.4.1|Known Issues]]
|-
|2.3.2.1 || 28 Jan 2010 || [[CDOL Release Notes 2.3.2.1|Release Notes]] || [[CDOL Known Issues 2.3.2.1|Known Issues]]
|-
|2.3.2 || 14 Dec 2009 || [[CDOL Release Notes 2.3.2|Release Notes]] || [[CDOL Known Issues 2.3.2|Known Issues]]
|}
===== Historical =====
The CDOL has been published in a variety of formats:
* Originally, the CDOL was published in book form.
* Later it was published on CDs that were sent to local units. The last update on CD was distributed in March 2007.
* The first online version of CDOL was created at http://col.ldschurch.org. This website used NetID login credentials. As of 31 December 2008 this site ceased being promoted; in August 2009 it was discontinued and now simply directs users to register for an [[LDS Account]] and then use the new site at http://cdol.lds.org.
* The current version of CDOL was announced in a letter dated 18 December 2008.

== References ==
<references />

[[Category:CDOL]]

CDOL Release Notes 2.4.1

2010-07-09T17:22:30Z

Lindsayre: capitalization

{{Template:CDOL}}
==Applicable version==
[[CDOL]] ''Version: 2.4.1'' [[CDOL Known Issues 2.4.1|Known Issues]]<br/>''Address: https://cdol.lds.org''

==New features and changes==
=====General enhancements (affects all users)=====
*'''''A user preferences page has been added (see My Account up by the logout link). This lets users control the default settings for their home page and which sections expand automatically on an organization's main page.'''''
*A user is automatically redirected to the sign-in page when the user's session times-out resulting in reduced confusion.
*Users are notified on the sign-in page when they are using a browser which is not supported by CDOL. Users are also informed which browsers work best with CDOL.
*The Church's logo on the sign-in page now links properly to LDS.org.
*The date a printed directory is generated is now printed on the directory.
*Users using the Advanced Search are now able to show hierarchical relationships when grouped by Church location.
*Search results can now be printed in an user-friendly format for all searches as well as exported to a spreadsheet.
*Date formats are now consistent throughout the application (in the D MMM YYYY format).
*The label "ext" is now added to phone number fields which contain an extension.
*The order in which contact information appears on summary screens is now standardized (alphabetically).
*In Advanced Search when searching by location (country) a user now has the option of using the location specified in the organization's address country field, or by the official primary location stored for the organization.
*Deep links now work after logging in. (If you try to go to a bookmark for example and aren't signed in, you get the sign in page, and after signing in go directly to the bookmarked page)
*Custom Positions now show on the Show all positions page.

=====Web service change=====
*Family History is now able to consume FH data stored in CDOL custom fields through the CDOL web service.

==Language support==
*No new languages were added with this release. See the [[CDOL#Pending_Translation|Pending Translation]] section for the list of unreleased languages.

==Resolved issues==
=====General=====
*Fixed error message problem appearing in Safari.
*In general, error messages are now readable.
*Fixed the "system hanging" problem caused when making a printed directory when a search on position is performed rather than on organization.
*Fixed the duplicate entries sometimes occurring when exporting data to a spreadsheet.

=====Printed directories=====
*The help link to describe primary contact and key positions now has information appearing.
*Printed directories no longer shows duplicate leader phone numbers.
*Printed directories now show the correct CDOL version printed at the bottom.
*In IE7 fixed problem where tabs were shortened.

=====Other=====
*Fixed the field label formatting on several screens so they are consistent.

=====Administrative users=====
*Provided a way to limit scope functionality to include associations that don't walk the chain up or down (but side to side). MSR Office users can now have the role assigned to the position instead of the user.
*If a leader's active date is sent from MLS as 5 Apr 1830 it no longer appears on the organization and assignment summary pages.
*Feedback is now handled through Allegiance instead of Remedy.
*Proposal History information is now available for MIC to consume so GSC metrics can be produced.
*Admin users now have the ability to mark an Organization's history complete.
*Proposal attachments now support the Keyhole Markup Language (KLM/KMZ) file type attachments. However, they do not print as part of the agenda--only PDF files do.
*In Verification the name of the person tied to a MRN is now shown to reduce confusion when a user types a new preferred name for another MRN.
*Emailing letters to leader now works correctly (emails are sent).
*The "lock sensitivity" check box now works correctly in IE7.

==Unresolved issues==
See [[CDOL Known Issues 2.4.1]]

==Prior releases==
*[[CDOL Release Notes 2.3.2.1]]
*[[CDOL Release Notes 2.3.2]]

[[Category:CDOL]]

Administrative office

2010-07-09T16:30:22Z

Lindsayre:

Leaders' responsibilities for record keeping

2010-07-08T16:48:38Z

Lindsayre:

The stake president oversees stake record keeping and approves all stake expenses and payments. Likewise, the bishop oversees ward record keeping and approves all ward expenses and payments. The stake president and bishop may assign their counselors and clerks to do much of the record-keeping work under their direction. (For more detail, see ''Church Handbook of Instructions, Book 1'' [2006], 139-51.)

== Stake president's responsibilities for record keeping ==
The stake president is ultimately responsible for all record keeping in his stake.

{| border="1" cellspacing="0" cellpadding="5" align="center"
|-
| '''[[Membership records]]''' ||
* Make sure each ward’s [[Membership Records|membership records]] are audited each year.
* Make sure each ward submits the [[Quarterly Report]] on time.
* Sign Melchizedek Priesthood [[Ordinance and Ordination Certificates|ordination certificates]] and make sure they are delivered.
|-
| '''[[Financial records]]''' ||
* Approve all stake [[Expenses|expenses]].
* Approve the stake budget.
* Make sure that the [[Financial Audit#Stake Audit Committee|stake audit committee]] is functioning and that financial audits are performed twice a year.
* Make sure each ward submits the annual Tithing Declaration Report on time.
|-
| '''[[Annual History|Historical records]]''' ||
* Oversee the preparation and submission of the stake [[Annual History]].
|-
| '''Other record-keeping responsibilities''' ||
* Make sure each ward has worthy and competent priesthood holders serving as clerks and assistant clerks.
* Make sure stake and ward leaders fulfill their record-keeping responsibilities.
* Make sure records are kept [[Confidentiality|confidential]].
|}

== Bishop's responsibilities for record keeping ==
The bishop is ultimately responsible for all record keeping in his ward.

{| border="1" cellspacing="0" cellpadding="5" align="center"
|-
| '''[[Membership records]]''' ||
* Update and correct [[Membership Records|membership records]]
* Prepare and submit the [[Quarterly Report]]
* Prepare, sign, and deliver [[Ordinance and Ordination Certificates|ordinance certificates]]
* Correct problems identified in [[Membership Audit|membership record audits]]
|-
| '''[[Financial records]]''' ||
* [[Reconciliation|Reconcile]] the Church Unit Financial Statement
* Process members’ [[Donations|donations]]
* Prepare the ward budget
* Review [[Donor Records (MLS)|donation records]] with members
* Submit the annual Tithing Declaration Report
* Correct problems identified in [[Financial Audit|financial audits]]
|-
| '''[[Annual History|Historical records]]''' ||
* Assign a clerk to compile the [[Annual History|annual ward history]]
* Provide guidance and direction so the assignment can be completed
|-
| '''Other record-keeping responsibilities''' ||
* Approve access rights in MLS
* Make sure Church records are kept [[Confidentiality|confidential]]
|}

== See also ==
* [[Clerks overview]]
* [[Stake clerk]]
* [[Ward clerk]]

[[Category:General]]
[[Category:Unit Administration]]
[[Category:Roles]]

Office software tasks

2010-07-08T16:29:03Z

Lindsayre:

[[Software#Office_Software|Office software]] can help clerks perform many useful functions.

== Tasks ==
Either OpenOffice (the recommended suite) or Microsoft Office can be used to<ref>[http://lists.mormonstoday.com/pipermail/ldsclerks/2006-December/017019.html Message] on LDSClerks mailing list.</ref>:

* Convert [[Member and Leader Services|MLS]] reports into a spreadsheet so that one can manipulate, sort, and delete unwanted fields.

* Track move-in/move-out data (and forwarding addresses).

* Record sustainings, releases, setting apart, ordinations (who, when -- making sure all are completed). This may be commonly known as a ward business sheet.

* Keep a monthly history of unit [[statistics]] for the stake presidency.

* Track missionary contacts, progress, baptisms, confirmations, new member discussions. Note that some of this can be done in MLS with the [[New Member Report]].

* Record [[minutes of meetings]] (Many clerks use a laptop for this task, as well as many others).

* Create presentations for clerk [[training]] or [[boundary realignment]] proposals.

* Analyze stake demographics (even going as deep as street name increments using [[geo code]]s).

* Prepare, track, and report on ward budget allocations.<ref>See [[Budget Allowance Accounting]] or [[Budget Allowance]].</ref>

* Complete disciplinary council reports.

== Useful hints ==

== References ==
<references/>

[[Category:Technology]]